Assistant Administrator

Manage calendars for your assigned executives in Google Calendar, including scheduling, prioritization, and real-time adjustments

Coordinate purposeful travel itineraries for supported executives, including flights, accommodations, and ground transportation as needed

Secure materials and briefings for key meetings as directed by your assigned C-suite team members when applicable

Attend meetings on behalf of or alongside supported executives; accurately capture meeting notes including decisions, discussion highlights, and action items

Support follow-up tracking for weekly Steering Team meetings and quarterly Business Review meetings as needed

Assist in planning and executing company events including retreats, leadership offsites, parties, and large-group functions

Assist in coordinating logistics for recurring leadership meetings, including travel, catering, venue setup, and materials

Assist the Executive Administrator in managing and executing logistics for quarterly Board Meetings

Assist with setup for weekly Steering Team meetings and monthly Full Company meetings

Create a warm, professional first impression for all team members and visitors to HQ

Be a cultural ambassador for HQ and in representation of the executives you support to employees, clients and our community

Take on special projects and administrative tasks as assigned by the Executive Administrator or supported executives

Provides support to additional executives as business needs arise

2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role

Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)

Strong organizational and communication skills with the ability to manage multiple priorities and support multiple executives simultaneously

High degree of discretion and professionalism when handling sensitive or confidential information

Proactive, solutions-oriented mindset with a strong sense of ownership

Experience supporting C-Suite or senior leadership in a fast-paced environment

Familiarity with travel booking platforms and expense tools

Experience in the fitness, wellness, retail, or hospitality industry