Arcteryx.Com14d ago

Executive Assistant

North VancouverFull-timemid

Executive AssistantAdministrative & OfficeAdministration & Office Support

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Overview

Your Opportunity at ARC’TERYX: As an Executive Assistant, you bring exceptional organizational skills, with particular strength in managing schedules, time, and travel.

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Executive AssistantAdministrative & OfficeAdministration & Office Support

As an Executive Assistant, you bring exceptional organizational skills, with particular strength in managing schedules, time, and travel. Your prompt communication and proactive, solutions-focused approach ensure the leaders you support are always set up for success. Adaptable and composed, you thrive in dynamic environments that demand flexibility, consistently juggling multiple priorities with calm confidence.

This role is based out of our North Vancouver office, will regularly support in-office work, and is open to hybrid work.

The People and Culture (P&C) team partners with all aspects of the business to drive the continuous evolution of people and business practices. In this role, you will provide direct support to three (3) senior P&C leaders. You’ll also collaborate with a high performing network of Executive Assistants (EA) who support our senior leadership team across the business.

Managing complex calendars across time zones, anticipating conflicts, and proactively optimizing schedules

Coordinating domestic and international travel, including multi-leg itineraries and last-minute changes

Preparing accurate, timely expense reports in alignment with internal policies

Managing inboxes with discretion, prioritizing communications, and ensuring timely follow-ups

Creating meeting agendas, capturing notes, and tracking action items to ensure alignment

Acting as a liaison to facilitate effective communication across departments

Supporting logistics for in-office and off-site meetings, including room bookings, materials, and tech setup

Planning and coordinating offsites, workshops, and Live It team experiences aligned with our culture and goals

Anticipating executive needs and resolving potential issues before they arise

Maintaining the highest level of confidentiality and serving as a trusted partner to senior leaders

Building strong cross-functional relationships to support decision-making and strategic priorities

Supporting team or project administrative tasks as needed

Contributing to special projects and initiatives that drive operational efficiency and business outcomes

Advancing your professional development based on your interests and career goals

Identifying and implementing process improvements to streamline P&C operations

Collaborating with other EAs to strengthen support across the P&C function and the broader business

You have 4+ years’ Executive Assistant experience, and you are looking to grow your career as an EA

You’re highly proficient in Microsoft Office and bring strong business acumen

You excel at managing the logistics of multiple senior leaders, from agendas and pre-reads to action item follow-ups

You have excellent time management skills and can confidently prioritize and adapt in dynamic environments
You demonstrate sound judgement, emotional intelligence, and discretion in handling confidential and sensitive information
You embrace technology to drive efficiency and business outcomes
You’re comfortable building relationships across all levels of the organization and working in a hybrid/remote environment
You create compelling PowerPoint presentations and develop polished, executive-ready materials

You’re a travel logistics pro—comfortable managing complex, evolving itineraries
You have a passion for your work, and for getting outside to Live It.

The salary range for this role is CAD$82,000–CAD$108,000