Operations Assistant

The Operations Assistant will provide high-quality administrative and coordination support to the global operations function. This role will help ensure the smooth running of day-to-day activities, with a strong focus on scheduling, organisation, and follow-through.

Alongside core administrative responsibilities, the role will offer exposure to key operational initiatives, including firmwide projects.

This is a fast-paced, detail-oriented role suited to someone highly organised, proactive, and keen to build experience within a global professional services environment.

Your day-to-day responsibilities will include:

• Provide high-quality administrative support, including managing calendars, scheduling meetings, and resolving conflicts.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Organise travel arrangements and itineraries where required.
• Support the planning and coordination of internal events, leadership meetings, and offsites.

• Support the COO’s Operations Manager in coordinating day-to-day activities and meeting requirements.
• Liaise with teams across the business (e.g. Finance, IT, HR, Marketing, Procurement) to coordinate scheduling and inputs.

• Provide administrative support across key operational initiatives, including maintaining trackers and supporting follow-ups.
• Support firmwide projects such as Teams migration, helping to organise meetings, maintain documentation, and track actions.
• Assist with the RFP project including scheduling meetings and coordination of inputs across teams.

• Help manage and prioritise incoming requests and tasks.
• Ensure high standards of organisation, accuracy, and attention to detail across all work.
• Contribute to maintaining effective and efficient administrative processes, encouraging the implementation of AI where relevant.

• Highly organised with strong attention to detail and the ability to manage multiple tasks.
• Strong administrative and scheduling skills.
• Proactive and reliable, with good follow-through.
• Strong written and verbal communication skills.
• Professional and confident working with a range of stakeholders.
• Discreet and trustworthy, with the ability to handle confidential information.
• A collaborative team player with a positive, can-do attitude.
• Comfortable working in a fast-paced environment.
• Good IT skills (e.g. Microsoft Office; familiarity with Teams desirable).

• Previous experience in an administrative, team assistant, or operations support role.
• Experience supporting multiple stakeholders is beneficial.
• Exposure to project coordination or professional services is a plus.

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes. 

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world. 

Brunswick is an equal opportunity employer.  All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law. Please read our Global Privacy Notice to understand how your data is managed.