Senior Executive Assistant - Panama (Hybrid)

Insight Assurance is a global audit firm on a mission to transform how organizations achieve cybersecurity and compliance. Founded by former Big 4 (EY) professionals, we deliver next-generation audit services across SOC 2, ISO 27001, PCI DSS (QSA), HITRUST, CMMC (C3PAO), and FedRAMP (3PAO) frameworks.

We’re not your traditional audit firm — we’re tech-enabled, leveraging compliance automation and advanced collaboration tools to make audits faster, smarter, and more impactful for our clients.

Recognized on the Inc. 5000 and Fast 50 lists, Insight Assurance is one of the fastest-growing global audit firms, with 170+ professionals supporting nearly 2,000 clients across the Americas, EMEA, and APAC.
 

This is a full-time remote role for a Bilingual Personal Assistant to the Company Founders at Insight Assurance. The ideal candidate should have exceptional communication skills, strong attention to detail, and the ability to handle sensitive information with discretion. This role is crucial for ensuring the smooth operation of daily activities and boosting the productivity of our company founders. Responsibilities include facilitating communication between executives and their teams, planning complex travel itineraries, managing schedules, and overseeing projects. This individual will serve as a trusted partner, managing critical tasks that enable the executive to focus on strategic priorities and driving the company's vision forward. The ideal candidate thrives in a fast-paced, high-pressure environment and has experience working in entrepreneurial or rapidly scaling organizations.

• →Executive Support: Manage the day-to-day administrative tasks for C-level executives, including scheduling meetings, coordinating travel arrangements, and preparing reports.
• →Communication: Act as the primary point of contact between executives and internal/external stakeholders. Draft, review, and edit correspondence. Possess superior communication skills to interact with executives, staff, clients, and other stakeholders, ensuring clear and timely communication across all levels.
• →Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and follow-up action items.
• →Organizational skills: Deepen understanding of office processes and acquire knowledge about business protocols and procedures. Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• →Communication Management: Serve as the primary liaison for executives, facilitating communication with internal and external stakeholders. Draft and edit correspondence and reports,
• →Project Management: Assist in special projects and initiatives as needed, tracking deadlines and deliverables.
• →Office Management: Oversee office supplies and equipment, ensuring a well-functioning office environment. Experience with a variety of office software, such as email tools, spreadsheets, and databases.
• →Confidentiality: Handle sensitive information with utmost confidentiality and professionalism.
• →Process Improvement: Identify opportunities for process improvements and implement solutions to enhance efficiency.
• →Maintain a system for tracking progress on goals and initiatives.
• →Plan and manage domestic and international travel, ensuring seamless itineraries and handle last-minute changes and resolve travel-related issues efficiently.

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and project management software (e.g., Asana, Trello).

• Bachelor’s degree in Business Administration or a related field is a plus.
• 3+ years of experience in an administrative assistant role or in an executive administrative support role, preferably in a corporate or startup environment.