Executive Assistant

What You Will Own

• Manage and optimize complex, overlapping schedules for multiple ELT members, balancing competing priorities and ensuring each leader is well-prepared for meetings, presentations, and key commitments.
• Coordinate domestic and international travel across ELT members, including end-to-end logistics, itinerary management, and proactive contingency planning.
• Prepare high-quality briefing materials, presentations, and reports to support executive decision-making, leadership meetings, and external engagements.
• Serve as a key point of contact for ELT members, maintaining professional communication with internal and external stakeholders, and handling sensitive information with a high level of discretion.
• Draft, review, and edit executive communications, ensuring clarity, consistency, and alignment with organizational standards.
• Anticipate the needs of multiple leaders, proactively identifying conflicts, risks, and opportunities to improve efficiency and alignment across teams.
• Coordinate leadership team meetings, offsites, and strategic initiatives, including agenda management, logistics, and follow-up on action items.

Required Qualifications

• 7+ years of executive administrative experience, including supporting multiple senior leaders or C-suite executives in a fast-paced, high-growth environment.
• Exceptional organizational and time management skills, with the ability to manage competing priorities across multiple stakeholders.
• Strong communication and stakeholder management skills, with the ability to operate effectively across different leadership styles and functions.
• Demonstrated business acumen and ability to understand and align to shifting executive priorities.
• High level of discretion, sound judgment, and integrity in handling confidential and sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack).
• Flexibility to work outside standard business hours when required to support executive needs.

Reasons to join our Team: 

• Opportunity to be a part of a well-established, high-performance company that has been in business for over 30+ years 
• Full benefits including health care, paid time off, life insurance, and 401k plan with company match for eligible team members. 
• A supportive team environment with emphasis on learning and development opportunities 
• Our Promise: You will learn, grow, and be appreciated for your impact and contributions. 
• Z-Factor: Our most celebrated value, you will work with a team of caring, high-performing, and passionate people who have fun supporting our vision, innovation, and continuous improvement. 

Even if you don't have all of the Preferred Qualifications listed above, but feel you have what it takes to succeed in the role, we would love to hear from you!   

We are proud of our diverse workforce and are dedicated to creating a safe and welcoming environment for all employees. People from various ethnicities, ages, genders, and abilities are encouraged to apply. 

Notice to external Recruiters and Recruitment Agencies: 

StarRez will not accept unsolicited resumes from recruitment agencies, headhunters, or any other third parties for this role through this website or directly to any employee. StarRez and any of our subsidiaries will not pay fees to any third-party agency or company. In addition, we ask that you do not reach out to any employee with regards to this position, or any other positions, now, or in the future.