Office Administrator

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Join Our Creative Team as an Office Administrator!

Are you highly organised, proactive, and eager to play a key role in a vibrant architectural studio? We’re looking for an Office Administrator to be the heartbeat of our Sydney office, keeping the practice running seamlessly and supporting a passionate, creative team.

This is a part-time opportunity (4 days per week), ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment.

This is a hands-on, varied role where no two days are the same. You’ll manage the day-to-day rhythm of the office, from handling calls and emails with professionalism to coordinating calendars, meetings, and travel arrangements.

You’ll keep meeting rooms presentation- ready, maintain well-organised project files, and ensure the office and kitchen are stocked and running efficiently for both everyday work and important client meetings.

You’ll also support administrative and financial processes, including ordering supplies, processing invoices, tracking expenses, and assisting with document management.

Working closely with the Practice Manager, you’ll provide essential support to architects and project managers, helping ensure the studio operates smoothly and efficiently.

You’re someone who thrives on organisation, takes initiative, and enjoys being the go-to support person in a busy office. You bring strong communication skills, excellent attention to detail, and confidence using Microsoft Office (Word, Excel, Outlook).

Experience in an architectural or design studio is highly regarded but not essential.  What matters most is your reliability, adaptability, and positive attitude. This role is perfectly suited to someone who can work four days a week and is looking for a long-term, meaningful position within a creative practice.

You’ll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours.

If you’re ready to be the backbone of a thriving design studio while enjoying a balanced work week, we’d love to hear from you. Apply now and help keep our studio thriving.

#Greenbox

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.