CPT-11273 Construction Lead Generation & Estimating Support Virtual Assistant

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

Client is a growing residential and commercial remodeling contractor seeking a full-time Construction Lead Generation & Estimating Support Virtual Assistant to help identify project opportunities, prepare and send estimates using AI-powered estimating software, and follow up with prospective clients.

The primary focus of this role is identifying qualified construction opportunities through construction bidding platforms, generating and submitting estimates, maintaining an organized pipeline of opportunities, and nurturing leads through follow-up communication. The client has invested in AI estimating software, so prior estimating experience is not required. Instead, the ideal candidate is proactive, organized, comfortable speaking with clients, and enjoys helping generate new business opportunities.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Monitor construction bidding platforms for projects matching the company's services

• Identify qualified residential and commercial renovation opportunities

• Research project details and determine which opportunities align with company capabilities

• Maintain an organized pipeline of active bids and opportunities

• Assist with ongoing lead generation and prospecting activities when needed

• Download project specifications and plans from construction bidding platforms

• Upload project documentation into the company's AI estimating software

• Review AI-generated estimates for completeness

• Submit completed estimates to general contractors and project owners following established procedures

• Maintain organized records of submitted estimates

• Follow up with prospective clients after estimates have been submitted

• Confirm receipt of estimates and answer general questions

• Build relationships with general contractors and project contacts

• Document client feedback and next steps

• Escalate pricing or negotiation discussions to ownership when appropriate

• Maintain tracking spreadsheets or CRM records of all submitted estimates

• Prepare daily summaries outlining completed work, submitted bids, and lead activity

• Track estimate status, responses, and follow-up requirements

• Assist with general administrative support related to business development activities

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous lead generation, sales support, appointment setting, or business development experience required
• Customer service or outbound calling experience preferred
• Construction industry experience is a plus but not required
• Experience using CRM systems preferred
• Strong organizational and spreadsheet skills
• Comfortable learning AI-powered estimating software
• Strong written and verbal English communication skills

• ConstructConnect

• BuildingConnected

• CRM Systems

• Microsoft Excel / Google Sheets

• AI Estimating Software (Training Provided)

• Google Workspace

• Microsoft Office

• Strong lead generation or business development background

• Comfortable making outbound calls and following up with prospective clients

• Excellent verbal and written English communication skills

• Organized with strong attention to detail

• Self-motivated and proactive

• Comfortable learning new software and AI tools

• Able to manage multiple opportunities simultaneously

• Strong follow-through and daily reporting habits

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: TBD EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: TBD EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-B (Native or Near-Native English accent required)
• REGION PREFERENCES: Any