CPT-11461 Construction Office & Billing Support Virtual Assistant

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A growing construction company is seeking a part-time Virtual Assistant to provide day-to-day office, job-tracking, and billing support as field operations expand.

The company expects to operate approximately 10–20 field crews, creating an increasing need for dependable back-office support. The VA will initially work closely with the owner to learn the company's workflows before gradually taking ownership of daily field-data entry, weekly billing preparation, basic accounts receivable tracking, email management, and recurring administrative responsibilities.

Previous construction experience is not required. The owner will train the VA on the company's construction-specific workflows and Fiber Field platform.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Review information submitted by field crews regarding completed daily work
• Enter and update daily production information within Fiber Field
• Maintain accurate job logs and supporting records
• Organize information required for weekly billing
• Review entries for completeness and flag missing information
• Gradually take ownership of recurring job-tracking workflows after training

• Compile weekly field logs and supporting documentation
• Prepare information needed for invoicing
• Create and maintain invoices within QuickBooks Online
• Track submitted invoices and basic payment status
• Maintain organized billing and accounts receivable records
• Help ensure completed work is documented and submitted for payment on schedule

• Monitor and organize the company Gmail inbox
• Assist with routine administrative and office-management responsibilities
• Make outbound business calls when required
• Maintain organized digital files and documentation
• Assist with additional recurring back-office tasks as operations grow

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous administrative, office support, bookkeeping support, or similar experience required
• QuickBooks Online experience strongly preferred
• Invoicing or accounts receivable experience preferred
• Strong data-entry and spreadsheet skills required
• Strong written and verbal English communication
• Construction, contracting, field services, or similar experience is a plus but not required
• Comfortable learning client-specific construction software

• Highly organized and dependable
• Strong attention to detail and data accuracy
• Comfortable working with repetitive daily production information
• Able to learn new systems quickly
• Comfortable with invoicing and basic financial tracking
• Proactive about identifying missing information
• Able to grow into greater ownership of recurring office processes
• Comfortable supporting a fast-growing field-based business remotely

• QuickBooks Online – Strongly Preferred
• Fiber Field – Training Provided
• Gmail / Google Workspace
• Microsoft Excel / Google Sheets
• Google Voice or Similar Business Phone System

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible 4-Hour Daily Shift Between 9:00 AM – 3:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior Level
• Contracted Hours per Week: 20 hours/week
• Daily Working Time: Flexible 4-Hour Daily Shift Between 9:00 AM – 3:00 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Clear, Professional English Communication Required)
• REGION PREFERENCES: Any