CPT-11533 Executive Administrative Virtual Assistant

• Monitor multiple email accounts across Google and Outlook environments
• Organize inboxes and identify messages requiring immediate attention
• Flag important client requests, deadlines, and outstanding items
• Draft routine responses for client review
• Gradually handle approved email responses on the client's behalf
• Help ensure important communications do not get missed

• Maintain task lists, reminders, and follow-up items
• Assist with calendar organization and meeting coordination
• Help track commitments across multiple client engagements
• Organize information and supporting documents
• Perform recurring data entry and administrative tasks
• Prepare concise daily or recurring updates on items requiring client attention
• Help convert meeting notes or transcripts into actionable next steps

• Track open items across multiple client relationships
• Follow up on outstanding tasks and deliverables
• Maintain organized files and account information
• Assist with repetitive execution work where processes are already established
• Support coordination across the client's different work environments
• Help document recurring processes as responsibilities are delegated

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous executive assistant, administrative, or operations-support experience required
• Strong email and inbox-management experience required
• Excellent written English required
• Calendar, task, and follow-up management experience strongly preferred
• Experience supporting consultants, executives, or agency owners strongly preferred
• Experience working across multiple Google Workspace and Microsoft environments preferred
• Digital marketing familiarity is a plus

• Highly organized and proactive
• Strong executive-assistant or administrative background
• Comfortable managing multiple inboxes and client environments
• Excellent written English
• Able to identify priorities without requiring constant direction
• Detail-oriented and dependable
• Comfortable learning a complex professional-services business
• Interested in growing alongside the client and potentially taking on broader responsibilities over time
• Some exposure to digital marketing with a genuine interest in developing additional marketing skills over time

• Gmail / Google Workspace
• Microsoft Outlook
• Microsoft Office / Google Workspace
• Calendar & Task Management Platforms
• AI Productivity Tools

• Contracted Hours per Week: 10-20 Hours (Hours may increase based on performance and workload)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Morning EST Overlap Preferred – Exact Hours TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level
• Contracted Hours per Week: 10-20 hours/week
• Daily Working Time: Morning EST Overlap Preferred – Exact Hours TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Strong Spoken And Written English Required)
• REGION PREFERENCES: Any