Office Coordinator

The Office Coordinator is responsible for supporting the daily operations of AA Metals' corporate headquarters by ensuring an organized, efficient, and welcoming office environment. This role serves as a central point of contact for employees, visitors, vendors, and delivery services while providing administrative support across multiple departments.

• →Serve as the first point of contact for visitors, vendors, and guests, maintaining a professional and welcoming reception area
• →Answer and direct incoming phone calls, emails, and inquiries to the appropriate departments
• →Coordinate conference room scheduling and meeting logistics, including room setup, catering, and supplies
• →Maintain office inventory and ensure adequate stock levels of office supplies, breakroom supplies, and other workplace essentials
• →Process and distribute incoming mail and packages and coordinate outgoing shipments
• →Create shipping labels and coordinate package tracking for internal teams and external customers as needed
• →Communicate with carriers and delivery providers to resolve shipment issues and provide tracking updates
• →Coordinate onsite vendor visits, deliveries, maintenance appointments, and service providers
• →Assist with the planning and execution of company meetings, employee recognition programs, team-building activities, and corporate events
• →Provide administrative support to Human Resources and other departments as assigned
• →Prepare, organize, and maintain office records, documents, and administrative files as assigned
• →Assist with employee onboarding logistics, including workspace preparation and office access coordination as assigned
• →Ensure common areas, conference rooms, and office facilities remain organized, clean, and fully operational
• →Support special projects and company initiatives as assigned
• →Promote a positive, professional, and collaborative workplace environment

• Proven experience in an office coordination, administrative assistant, receptionist, or similar support role
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, visitors, vendors, and customers
• Proficiency in Microsoft Office Suite and other business software applications
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• High attention to detail and accuracy
• Ability to work independently while collaborating effectively with cross-functional teams
• Problem-solving mindset with the ability to adapt to changing priorities
• Experience coordinating meetings, events, office supplies, or shipping logistics is preferred
• Associate's or Bachelor's degree in Business Administration or a related field is preferred but not required

Note: This job description is intended to provide a general overview of the position and should not be interpreted as a comprehensive list of all responsibilities, duties, and qualifications required. Additional duties may be assigned based on business needs.