Team Assistant

Sandtonmid

Team AssistantAdministration & Office Support

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Quick Summary

Requirements Summary

Taking responsibility for managing the expectations of stakeholders, ensuring a positive stakeholder experience Proactively and continuously engage stakeholders to understand expectations,

Technical Tools

Team AssistantAdministration & Office Support

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

To deliver executive assistant support services to the Executive and the team to execute strategic priorities and actions. This is a shared resource for Business Banking and Personal and Private Banking marketing and communications function.

The role will be responsible for streamlining administrative operations and coordinate efforts by individual members of the team.

Performing day-to-day administrative tasks as required, ensuring efficiency, continuously improving processes and being proactive
Co-ordinate meetings timely and prepare the necessary agendas and/or timely collate documentation for meetings
Take and maintain detailed minutes of meetings
Managing financial administrative processes and procedures end to end, to ensure amongst others that invoices and claims are timely approved, processed and paid.
Maintain a secure, reliable and efficient record keeping/retention system
Meeting deadlines: Completes task timeously

Manage the diary of the Executives as required
Ensuring all travel requirements where needed are booked timeously and efficiently for the team, with preparation of any itenaries and any other related/necessary arrangements

Taking responsibility for managing the expectations of stakeholders, ensuring a positive stakeholder experience
Proactively and continuously engage stakeholders to understand expectations, communicate progress and provide update on tasks assigned.

Work with peers and colleagues to gain insights into new ways of work
Take opportunities to network to promote the team and other marketing and communications initiatives

Maintain a desired level of quality in all work prepared and presented
Ensuring information is carefully checked for accuracy and verified
Maintain confidentiality at all times

Complete tasks timeously and communicated effectively where there are challenges in meeting deadlines and being innovative in solutioning where there are challenges encountered in execution

Requirements

~1 min read

Critical – previous experience working at Absa and on the relevant systems
Matric
Advanced Diploma (B Degree preferred)
Knowledge/Skills and Experience:
Banking/Financial Services experience (preferred)
3-5 years in an Executive Assistant/Team Assistant role
Excellent Stakeholder Engagement
Proactive
Positive
Very organised, diligent, innovative and resilient
Ability to multi-task

Education

Higher Diplomas: Office Administration (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised