Executive Assistant

Nicaragua·ColombiaRemotefull-timemid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,

Technical Tools

Executive AssistantAdministration & Office Support

What We Offer

~1 min read

We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity.

We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives.

We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments.

You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts.

Responsibilities

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Manage complex calendars across multiple organizations and priorities
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Monitor and manage email communications, flagging urgent matters and drafting responses when needed
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Track projects, deliverables, milestones, and ongoing commitments
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Maintain visibility across all executive responsibilities and ensure consistent follow-through
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Coordinate meetings, prepare agendas, and document action items and next steps
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Serve as a key coordination point across internal teams and external stakeholders
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Build and maintain lightweight systems to improve organization and accountability
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Proactively identify risks, delays, and bottlenecks before they escalate
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Learn and adopt new tools and platforms as required
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Independently resolve issues using documentation, research, and available support resources

Requirements

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3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role
Excellent organizational skills and strong attention to detail
Strong written and verbal English communication skills
Proven ability to manage multiple priorities in fast-paced environments
Strong critical thinking and problem-solving ability
High level of discretion and professionalism in handling confidential information
Ability to work independently in a remote setting with minimal supervision
Proficiency in Microsoft Office and Google Workspace

Experience supporting executives managing multiple businesses or functions
Background in consulting, legal, finance, investment, or advisory environments
Experience setting up or improving task management systems and workflows
Exposure to startup or high-growth entrepreneurial environments

The executive has full confidence that commitments and deadlines are consistently tracked and executed
Multiple organizations remain organized despite competing priorities
Communication is timely, clear, and proactive
New tools and systems are adopted quickly with minimal guidance
Issues are identified and resolved before they become problems