Administrative Assistant

About Us:  

At Jacco & Associates, we believe in Transformative Partnerships Built on Support From Concept to Reality. We are a manufacture’s representative that works with Owners, Contractors, and Engineers to specify/ provide HVAC equipment that suites the needs of every application. Our Factory Trained Engineer’s have an in depth knowledge of all lines we represent in an effort to empower our people to make the best decisions for the project to maintain timeline. 

Role: Administrative Assistant 

We are seeking a reliable and organized Administrative Assistant to support our Outside Sales and Operations team, in a fast-paced environment. This role plays a key part in maintaining our ERP system, preparing reports, coordinating internal communications, and ensuring accurate data management across departments. 

Responsibilities: 

• Provide administrative support to sales, parts and service as needed.

• Set up and maintain item records and related data in Microsoft Dynamics 365 Business Central (BC). 
• Provide Event coordination Support.
• Prepare and manage Excel documents for importing and reviewing data in BC. 

• Assist with maintaining accurate core BC data, including open orders, purchase orders, warehouse shipments, will call orders, and warranty information. 

• Support the creation, distribution, and improvement of financial and sales reporting across departments. 

• Serve as a Business Central champion, providing ERP system backup and support for managers. 

• Coordinate and oversee department-wide communications at the national level. 

Requirements: 

• Experience in an administrative, operations, or data coordination role. 

• Proficiency with Microsoft Dynamics 365 Business Central is strongly preferred. 

• Advanced skills in Microsoft Excel, including data manipulation and formatting. 

• High attention to detail and strong organizational skills. 

• Ability to manage multiple priorities and meet deadlines. 

• Clear written and verbal communication skills, including email drafting and distribution. 

• Proactive mindset with a willingness to learn and support cross-functional teams. 

Estimated Salary: $65-75k/ yr with flexibility based on experience and skills.

Ambient provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.