Executive Assistant

American Stone is looking for a personable, proactive Executive Assistant to directly support the CEO in a fast-paced, hands-on environment.

This role goes beyond traditional executive support. You will be deeply involved in daily operations, communication across quarries and teams, and ensuring tasks and priorities are executed without delays.

If you enjoy staying busy, solving problems, and being at the center of operations, this role is for you.

• Manage CEO's schedule, communications, and shifting priorities
• Act as a key point of communication between quarries, drivers, managers, and vendors
• Coordinate delivery dispatch and assist with operational logistics
• Track tasks, follow-ups, and deadlines across multiple projects
• Draft and send professional communications independently
• Interface with regulatory agencies and support compliance tasks
• Handle incoming calls, visitors, and day-to-day office operations
• Maintain office supplies and ensure equipment is functioning properly
• Occasionally source parts or solutions for operational needs
• Solve problems quickly and keep operations moving in a fast-paced environment

• Candidates must be willing to provide professional references during the hiring process
• 5+ years of experience supporting executives or managing operations
• Highly organized with strong follow-through
• Comfortable handling multiple priorities at once
• Strong communication skills
• Resourceful, self-starter, and proactive
• Able to handle pressure and problem-solve in real time

• Experience with logistics, dispatch, or field teams
• Experience in construction, quarry, or similar industries
• Spanish is a plus

Monday to Friday. 8:00 AM to 5:00 PM (schedule may vary based on business needs)

American Stone is a family-owned company supplying stone products for construction, landscaping, and retail customers. We operate multiple locations and quarries and continue to grow through strong systems and teamwork.

We offer a collaborative and down-to-earth work environment where employees take ownership of their roles and contribute to real operational impact.

Ready to Apply? We offer a quick, mobile-friendly application process. If this role fits your experience, we'd love to hear from you.

Principals only need apply. Employment agencies contacting this job poster will be discarded. Applications are accepted online only and not by email or in-person. No special consideration is given to individuals attempting to apply outside of this platform.

Any offer of employment is contingent the candidate provide valid employability documentation (I-9) and satisfactorily completing drug screening which can be done at our site.

Our company does offer some remote work opportunities to internationally workers (principals, not agencies).