Executive Assistant - HR & Accounting Support

American Stone is looking for a proactive and adaptable Executive Assistant with HR & Accounting Support experience to assist multiple departments in a fast-paced, hands-on environment.

• Manage executive schedules, communications, and shifting priorities
• Support HR tasks including onboarding coordination, employee communication, and administrative follow-up
• Assist with accounting and administrative tasks such as document organization, data entry, and internal reporting
• Provide bilingual support for Spanish-speaking employees, applicants, vendors, or customers when needed
• Act as a key point of communication between quarries, drivers, managers, vendors, and departments
• Coordinate delivery dispatch and assist with operational logistics
• Track tasks, follow-ups, and deadlines across multiple projects
• Draft and send professional communications independently
• Interface with regulatory agencies and support compliance tasks
• Handle incoming calls, visitors, and day-to-day office operations
• Maintain office supplies and ensure equipment is functioning properly
• Occasionally source parts or solutions for operational needs
• Solve problems quickly and keep operations moving in a fast-paced environment

• Candidates must be willing to provide professional references during the hiring process
• 5+ years of experience supporting executives, operations, HR, accounting, or administrative departments
• Highly organized with strong follow-through
• Comfortable handling multiple priorities at once
• Strong communication skills
• Resourceful, self-starter, and proactive
• Able to handle pressure and problem-solve in real time
• Comfortable supporting multiple departments in a fast-paced environment
• Conversational Spanish strongly preferred

• Experience with logistics, dispatch, HR, accounting, or field teams
• Experience in construction, quarry, or similar industries
• Experience supporting multiple departments preferred

Monday to Friday. 8:00 AM to 5:00 PM (schedule may vary based on business needs)

American Stone is a family-owned company supplying stone products for construction, landscaping, and retail customers. We operate multiple locations and quarries and continue to grow through strong systems and teamwork.

We offer a collaborative and down-to-earth work environment where employees take ownership of their roles and contribute to real operational impact.

Ready to Apply? We offer a quick, mobile-friendly application process. If this role fits your experience, we'd love to hear from you.

Principals only need apply. Employment agencies contacting this job poster will be disregarded. Applications are accepted online only and not by email or in person. No special consideration is given to individuals attempting to apply outside of this platform.

Any offer of employment is contingent upon the candidate providing valid employability documentation (I-9) and successfully completing a background check, in accordance with company policies.

This position is based in Murray, UT. Candidates must be local and able to work in-office as required.