Administrative Assistant (On Site)

Administrative Assistant (On‑Site) Location: On‑site Employment Type: Full‑Time Position Summary We are seeking an experienced and highly organized Administrative Assistant to support the CIO in a complex, fast‑paced global environment. This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism. The Administrative Assistant will also serve as a backup to another Executive Assistant, ensuring seamless continuity of support. This position requires regular on‑site presence. Key Responsibilities * Provide high‑level administrative support to leaders within a complex, global organization. * Manage complex and frequently changing calendars across multiple time zones, balancing competing priorities with accuracy and professionalism. * Anticipate shifting business needs and proactively adjust schedules, meetings, and logistics in real time. * Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand. * Coordinate meetings, prepare agendas and materials, and communicate follow‑ups to ensure alignment and completion of action items. * Arrange domestic and international travel, including itineraries, accommodations, and related logistics. * Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed. * Act as a trusted point of contact, handling sensitive and confidential information with discretion. * Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions. * Support internal communications, special projects, and ad hoc requests as needed. Required Qualifications * 5+ years of proven experience as an Administrative Assistant or Executive Assistant in a fast‑paced, complex global or matrixed environment. * Ability and willingness to work on‑site to provide in‑person administrative and executive support. * Excellent written and verbal communication skills. * Strong interpersonal skills with the ability to collaborate effectively and navigate diverse working styles. * Demonstrated ability to manage constant change, time‑sensitive priorities, and competing demands with composure. * Highly efficient, detail‑oriented, and able to multitask without sacrificing accuracy or quality. * Strong organizational, time‑management, and problem‑solving skills. * Ability to work independently while exercising sound judgment and discretion. * Advanced proficiency in Microsoft Office tools, including Outlook, Teams, Word, Excel, PowerPoint, and Microsoft Copilot; experience leveraging Copilot or other AI‑enabled productivity tools to improve efficiency is preferred. ## Qualifications ### Education: High School Diploma/GED (Required) ### Skills Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Teams, Microsoft Word, Verbal Communications, Writing ### Certifications: ### Languages: ### Years of Experience: 4 - 7 Years ### Work Experience: ## Additional Information ### ### Shift: 10-Day 8-Hr (United States of America) ### ### Travel: Yes, 10% of the Time ### ### Relocation Eligible: No ### Referral Payment Plan: Employee Referral (Standard) U.S. Salary Range: $34.50 - $47.90 The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable. For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement. Applied Materials is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.