Front Desk-Main Office School Administrative Assistant

• →Serve as the primary point of contact at the front desk, greeting visitors and answering incoming phone calls in a courteous and efficient manner
• →Manage daily student attendance, including recording absences, late arrivals, and early dismissals, and communicating with families as needed; process transcript requests for alumnae as requested and handles transfer records
• →Coordinate and assign daily class coverages for faculty in the event of absences
• →Process and distribute OMNY cards to eligible students
• →Create and maintain student identification cards
• →Process student working papers in accordance with New York State regulations
• →Perform general data entry and maintain accurate records across school systems
• →Monitor, track, and order office and school supplies as needed
• →Provide basic troubleshooting support for office operations, including equipment and logistical issues
• →Assist with general clerical duties and provide support to school administration as needed

• High school diploma required; associate's or bachelor's degree preferred
• Prior experience in a school or administrative office setting preferred
• Strong organizational, multitasking, and problem-solving skills
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office, Google Suite, and general data management systems
• Ability to maintain confidentiality and handle sensitive information with discretion
• Bilingual: English/Spanish Preferred

Work Environment: This position operates in a busy school office environment with frequent interaction with students, staff, and families. The ability to remain calm, professional, and solution-oriented is essential.