Executive Assistant

North Vancouver, BC (Corporate)Full-timemid

Executive AssistantAdministration & Office Support

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Overview

Your Opportunity at ARC’TERYX: As an Executive Assistant (EA), you’re a master in the art of organization, with a particular knack for scheduling, time and travel management.

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Executive AssistantAdministration & Office Support

As an Executive Assistant (EA), you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. The leaders you support are set up for success by your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected, while balancing multiple priorities.

This role is based out of our North Vancouver office and is open to hybrid work. Candidates will be expected to regularly support in office work.

You will be working directly with two Vice Presidents of Design, and the extended Product Design team. You will partner with a network of high-performing Executive Assistants across the business in providing exceptional support to our senior leadership team.

Supporting with the execution of creative projects – able to support creative leaders throughout ongoing and new initiatives

Being in relationship – you show professionalism through how you communicate across internal teams and extended relationships

Providing exceptional administrative support with scheduling and calendar management

Organizing international and domestic travel arrangements

Organizing and submitting expense reports in a timely manner

Developing agendas, meeting minutes, and presentation materials

Drafting email correspondence and maintaining an organized inbox

Ensuring clear communication and alignment across multiple diverse functions globally

Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office

Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly

Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated

Organizing and agenda planning for offsites and workshops

Spearheading the Live It culture and setting up activities and outings for the teams you support

Working towards your own professional development goals based on your areas of interest in the business

Developing and implementing process improvements to enable effective operations within the Design teams

Collaborating with the other EAs within the function to ensure effective support across the Creative leadership teams

You have 5+ years’ experience as Executive Assistant, and you are looking to grow your career as an EA

You’re a whiz with the Microsoft Office suite and have excellent business acumen

You’re a doer – happy to move ahead and take proactive initiative for the betterment of the team

You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you

You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality

You are seasoned in creating compelling PowerPoint decks and developing presentation materials

You leverage all available technology to streamline business outcomes

You’re not afraid of meeting new people, building relationships and creating partnerships across the organization

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling

You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

You are adept at supporting remote/hybrid leaders and business operations

The salary range for this role is CAD$82,000 - CAD$108,000