Executive Assistant (Contract)

United States·Newarkmid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Provide day-to-day administrative support to the Chief Medical Officer, including calendar management, meeting scheduling, expense support, and coordination of routine communications.

Requirements Summary

Excellent organizational skills with an ability to think proactively and prioritize work Demonstrated initiative, follow-through, prioritization,

Technical Tools

Executive AssistantAdministration & Office Support

Ardelyx is a commercial-stage biopharmaceutical company focused on redefining treatment approaches for patients with significant unmet medical needs. By combining scientific innovation with a collaborative, purpose-driven culture, we strive to create meaningful impact for patients.

Team Ardelyx is united by a shared mission and guided by our core values: Passionate, Fearless, Dedicated, and Inclusive.

We foster an inclusive environment where employees are respected, supported, and empowered to make an impact — both within our company and in the lives of patients we serve.

Position Summary:

This Executive Assistant will provide high-level administrative support to the Chief Medical Officer, helping manage day-to-day priorities and ensuring smooth coordination of schedules, communications, and routine operations. The role requires strong organizational skills, sound judgment, and a high level of discretion, with responsibility for calendar management, travel coordination, expense reporting, and support for team meetings and other administrative activities.

Key Responsibilities:

Provide day-to-day administrative support to the Chief Medical Officer, including calendar management, meeting scheduling, expense support, and coordination of routine communications.
Light calendar support for Medical Leadership Team, including coordination of team and department meetings, scheduling, room or virtual meeting setup, agenda support and materials distribution.
Manage domestic and international travel arrangements, including itineraries, transportation, lodging, and other logistics.
Prepare and submit expense reports, track receipts, and support timely reimbursement and budget-related administrative processes.
Prepare, format, and edit presentations, reports, correspondence, and other documents for internal and external use.
Serve as a point of contact for the CMO’s office, helping route requests, prioritize needs, and ensure responsive communication with internal and external stakeholders.
Maintain organized files, documents, contact lists, and administrative trackers to support efficient daily operations.
Support planning and logistics for leadership meetings, off-sites, and other team events.
Handle sensitive information with a high degree of professionalism, confidentiality, and discretion.
Identify opportunities to improve administrative processes and help keep the CMO and broader team organized and operating smoothly.

Requirements

~1 min read

Excellent organizational skills with an ability to think proactively and prioritize work
Demonstrated initiative, follow-through, prioritization, and problem-solving ability
Ability to work in a fast-paced, high-volume, and often fast-changing environment
Energetic, positive "can do" attitude

5+ years of experience proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role
BA/BS degree
Knowledge of office procedures
Extensive experience with office management systems, Powerpoint and MS Office
Familiarity with online calendars and cloud systems
Exceptional communication skills with excellent interpersonal, verbal and written communication skills
Experience exercising discretion and confidentiality with sensitive company information

Location::

This is a hybrid role based in our Newark, CA office.

The anticipated annualized base pay range for this full-time, temporary position is $35.00 - $60.00 per hour. Ardelyx utilizes industry data to ensure that our compensation is competitive and aligned with our industry peers. Actual base pay will be determined based on a variety of factors, including years of relevant experience, training, qualifications, and internal equity. The compensation package may also include an annual bonus target and equity awards, subject to eligibility and other requirements.

Ardelyx also offers a robust benefits package to employees, including a 401(k) plan with generous employer match, 12 weeks of paid parental leave, up to 12 weeks of living organ and bone marrow leave, equity incentive plans, health plans (medical, prescription drug, dental, and vision), life insurance and disability, flexible time off, annual Winter Holiday shut down, and at least 11 paid holidays.

Ardelyx is an equal opportunity employer.

We do not accept unsolicited resumes from search firms, or recruiters or similar vendors. Any such unsolicited resume submitted to any employee or through Company's career site without a valid, signed search agreement signed by Company's authorized representative will be deemed the property of the company, and no fees will be paid in the event of a hire. Company will have the right to hire any such candidate at its discretion without any financial obligation or fee owed to the vendor. Any verbal or written communication with a Company employee outside of this process will not be considered a binding agreement.