Executive Assistant

You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

We are looking for an experienced Executive Assistant to join our busy, hardworking and successful team to give full executive level support to the Executive Director and the EVP, Brand Management for the David Beckham brand.  

With a complex diaries and meetings schedule you need to be very well organised and able to think ahead to anticipate the needs of two senior Executives to ensure every day runs smoothly.  You’ll be resourceful, a smart communicator, proactive, and have excellent attention to detail.

Provide high quality executive level administrative support, specifically;

• Manage complex and changeable diaries
• Arrange Zoom calls and other meetings
• Collate relevant advance meeting papers and/or briefing documents
• Arrange national and international travel logistics, producing itineraries
• Maintain efficient digital and paper filing, archive systems and databases
• Conduct research and fact finding to facilitate meetings, travel arrangements etc
• Arrange personal or private arrangements such as medical appointments, restaurant or holiday bookings as required
• Process expenses and invoices with the support of the Finance team
• Organising refreshments for individuals, guests and for meetings where required
• General support or errands such as post office runs, lunch or coffee runs
• Any other EA related duties 

• At least 5 years of experience in a busy in PA/EA role ideally within a talent or media related environment, supporting 2 or more executive level team members
• Network – great industry knowledge, understanding of who is who etc
• Excellent administrative skills; diary management, excellently organised, able to prioritise effectively, must have the ability to handle multiple demands and last-minute changes
• Confidence – assured in style and communication and able to flex for every encounter.
• Excellent Microsoft Office skills, especially Outlook, Word and PowerPoint
• Effective communication skills, verbal and written
• Excellent attention to detail and deadlines
• Proven ability to handle confidential information and exercise discretion
• Flexible, with a collaborative working approach
• Strong interpersonal and literacy skills with the ability to interact well with people at all levels
• High level of professionalism; resilient and calm at all times
• Commercial in thinking – budget aware with negotiation skills 
• Pride in presentation in all contexts – goes the extra mile.
• Loads of initiative and a great sense of humour. 

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Please note:

• All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
• Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
• We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

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