Executive Coordinator

Azurreo is an international operations and services company supporting business activities across multiple functions and regions. We operate in a fast-paced, technology-driven environment where organization, accountability, communication, and operational excellence are highly valued.

We are seeking a highly organized Executive Coordinator to work directly with the CEO and support leadership activities, operational follow-up, reporting, and cross-functional coordination across HR, Finance, IT, Operations, and Administration.

This position is ideal for a professional who enjoys structure, follow-up, problem-solving, and executive-level coordination.

Executive Support

• →Manage and prioritize executive calendars, meetings, and scheduling.
• →Coordinate meetings across multiple stakeholders and time zones.
• →Prepare meeting agendas, summaries, minutes, and follow-up action trackers.
• →Monitor executive priorities and ensure timely execution of action items.
• →Support leadership communication and administrative activities.

Operational Coordination

• →Follow up with departments on ongoing projects, deliverables, and deadlines.
• →Coordinate communication between teams and leadership.
• →Maintain visibility over operational priorities and escalation points.
• →Identify risks, delays, and bottlenecks and ensure timely resolution.

Reporting & Documentation

• →Prepare executive reports, summaries, dashboards, and presentations.
• →Maintain organized documentation and digital records.
• →Ensure information is accurate, structured, and easily accessible.
• →Assist with KPI tracking and reporting activities.

Process Improvement

• →Help improve workflows, coordination processes, and reporting systems.
• →Utilize digital tools and AI productivity tools to increase efficiency.
• →Contribute to operational excellence initiatives.

We are looking for someone who has:

Required

• 3+ years of experience in one or more of the following: Executive Assistant, Executive Coordinator, Administrative Manager, Operations Coordinator, Project Coordinator, Administrative Coordinator, Chief of Staff Support, Office Manager, etc...
• Excellent English communication skills (written and verbal).
• Strong organizational and follow-up skills.
• Experience preparing reports, meeting minutes, and executive documentation.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Ability to manage multiple priorities simultaneously.
• Ability to work independently in a fully remote environment.

Preferred

• French proficiency.
• Experience supporting senior leadership, executives, directors, or CEOs.
• Experience in international organizations.
• Familiarity with AI productivity tools (ChatGPT, Claude, Copilot, etc.).
• Experience with project management or task-tracking systems.