Executive Office Administrator

BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.

Perform administrative and support activities for Top Management in accordance with established procedures and received instructions, in order to provide effective support for the development of their functions and the fulfillment of their commitments. 

Main Functions

• Organization of meetings, agendas, travel, and associated expenses.
• Reporting, presentation, and preparation of documents and presentations.
• Coordination between different reporting areas within the branch.
• Collaboration in the coordination of area events.
• Entry point and reference for communication between top management, middle management, and clients.
• Project follow-up.
• General administrative support functions.
• Support in the organization of internal events (off sites with countries)

Requirements:

• Proven experience in office administration, preferably in a corporate environment
• University degree preferred; professional certification in office administration is a distinct advantage.
• Knowledge of Microsoft Office, Google Workspace.

Languages:

• Spanish: Native or bilingual.
• English: Native or bilingual.
• Proficiency in other languages will be a plus.

Soft skills

• Exceptional Organization: The ability to manage multiple high-priority tasks simultaneously with rigorous attention to detail.
• Teamwork & Collaborative Excellence: A proven ability to work effectively within an administrative pool, fostering a culture of mutual support. This includes proactively sharing knowledge, providing coverage for colleagues to ensure service continuity, and contributing to the collective efficiency of the support team.
• Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism.
• Adaptability: A flexible approach to changing priorities and the resilience to perform effectively within a fast-paced environment.
• Interpersonal Sophistication: Excellent verbal and written communication skills, with a customer-service-oriented approach to internal and external interactions.