Executive Assistant

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Executive AssistantAdministration & Office Support

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Quick Summary

Requirements Summary

Education Minimum of a High School Diploma or GED with formal training or equivalent work experience required. College degree a plus but not a requirement.

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Executive AssistantAdministration & Office Support

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

The Executive Assistant will provide organizational and administrative support to the VP/GM Dispensing and other members of the leadership team. This is a participative, hands-on role that also includes complex administrative responsibilities. This highly-visible position serves as the primary administrative liaison with members of senior management, external stakeholders, and their assistants. This role is expected to leverage modern productivity technologies, including AI-enabled tools, to enhance efficiency, improve the quality of executive support, and help leaders operate effectively in a fast-paced environment.

Responsibilities

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Proactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures leaders being supported have the information necessary to effectively navigate through their day.
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Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
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Manages requests for time with the leader, with the ability to differentiate the sense of urgency of the request/need for the leader's time and attention.

Creates high-quality PowerPoint presentations, Excel spreadsheets and maintains organizational charts. Creates/updates departmental files.

Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.

Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Determines level of importance and urgency and elevates appropriately. Handles confidential information and sensitive correspondence.

Schedules business travel and accommodations and reconciles and maintains expense reports.

Organizes town hall meetings, including preparation of the agenda and presentation materials, logistics and pulls all the relevant data in preparation for the meeting. May also be required to work with other functions such as graphics and corporate communications to create an impactful event.

As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives when needed.

Requirements

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$29.70 - $47.50 USD Hourly

Minimum of a High School Diploma or GED with formal training or equivalent work experience required.
College degree a plus but not a requirement.

Minimum 10+ years' experience as an Executive Assistant supporting multiple leaders including the VP level in a multi-functional, matrixed, fast-paced and diverse multicultural environment required, preferably at a progressively responsible and/or corporate level.

Self-starter with the desire and ability to take initiative; ability to learn quickly required.
Extreme confidentiality, discretion and integrity required.
Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently while maintaining the highest quality.
Experience required using A.I., Workday, PowerPoint, and Excel. Proficiency with Concur and SAP (travel and expense reports) preferred. Strong proficiency with MS Office tools (Outlook, Word, etc.) required.

Strong communication and interpersonal skills, given the significant contact with senior management and external contacts required.

A keen sense of urgency in delivering tasks, with a proven ability to effectively prioritize, complete multiple tasks and change work priorities to meet unexpected deadlines, including working additional hours when necessary required.

Strong customer service focus, highly organized and detail oriented.

Must be able to identify and resolve problems and requests in a proactive and timely manner.

Must be able to gather and analyze information skillfully.

Proven ability to work well in a team-oriented environment.

Demonstrated ability to exchange information clearly and concisely.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

What We Offer

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To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.