Culinary Administrative Assistant

Brentwood School is a vibrant and diverse K–12 independent school committed to challenging and nurturing each student to think critically, communicate effectively, act with integrity, and contribute meaningfully to the world around them. Dining Services plays an important role in supporting the health, well-being, and daily experience of our students, faculty, staff, and guests.

The Culinary Administrative Assistant provides day-to-day administrative support to the Executive Chef and culinary leadership team, keeping menu communication, scheduling, ordering, and kitchen-to-finance paperwork running smoothly across dining operations. This role is the connective tissue between the kitchen and the office — turning the Chef's plans into printed menus, organized schedules, and accurate financial records.

• Assist the Executive Chef with day-to-day administrative duties, including staff scheduling support and calendar coordination
• Format, print, and post updated menus for service points and campus communication boards/digital displays
• Maintain organized, current versions of menus and culinary documents
• Support ordering processes — entering, tracking, and confirming vendor orders as directed by the Chef

• Serve as a communication link between the Chef and kitchen staff for daily updates, schedule changes, and operational notices
• Relay information between dining services leadership and other departments as needed
• Help draft and distribute internal culinary communications (memos, schedule updates, menu notices)

• Process and organize vendor invoices for the kitchen
• Serve as the liaison between the kitchen and the finance/business office on invoicing questions, discrepancies, and documentation
• Maintain accurate, organized records of purchases and invoices to support budget tracking

• Prior administrative or office support experience required; experience in a kitchen, food service, or hospitality setting strongly preferred
• Comfortable with basic office software (Word, Excel/Google Sheets, email/calendar tools); experience with ordering or invoicing platforms a plus
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Able to work independently, manage multiple small tasks, and meet recurring deadlines (menu postings, invoice cycles)
• Discretion handling financial and personnel-related information

• Primarily an office/administrative role based in or near the kitchen, with regular interaction with culinary and finance staff
• Full-time schedule tied to the school year around events, breaks, and service needs