Bryden pi - Administrative Assistant

Bryden pi Limited is seeking to recruit a suitable candidate for the following position in the Pharmaceutical Division:

                               Administrative Assistant

The successful candidate will be required to coordinate the administrative functions and provide support to the Department.

Some Main Responsibilities include:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

• Receive and respond to correspondence, dispatch and prepare quotations, memos and letters (both internal and external).
• Track and disburse Petty Cash.
• Track expenses for Territory Managers – Tobago and advertising and promotions.
• Update daily division sales figures, routes and Key Account customer correspondence.
• Compile weekly and monthly reports to send to Suppliers and/or internal Stakeholders.
• Maintain up to date communication and information for Key Account Customers including pricing, deals, discounts and special offers.
• Accurately coordinate, communicate, enter data, transfer and track the SANOFI Samples Report.
• Perform word and some excel processing functions for the department, which includes the formatting and dispatch of the entire department’s official documents and correspondence.
• Schedule and organize meetings, appointments and foreign/local travel arrangements.
• Assist with the co-ordination of hampers for promotion and marketing.
• Assist with the co-ordination, planning of any Divisional related meeting, event.
• Perform other duties that may be required to enhance the operations of the Company.
  

Qualification, Experience and Requirement:

• A minimum of 5 CXC passes which must include English and Mathematics
• Completion of the Administrative Professional Secretary’s course or other similar qualification
• A minimum of two (2) years in a similar capacity or relevant combination of training and experience.
• A valid Police Certificate of Good Character

Key Competencies:

• Good interpersonal and communication skills
• Good organizational and service-oriented skills
• Must be flexible, honest and reliable
• Strong problem-solving and decision-making abilities