Executive Assistant

The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks.   As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

• →Provides administrative support.
• →Builds successful relationships with Executives and Executive Assistant’s across Ardent’s network of hospitals.
• →Manages, prepares and distributes executive correspondence.
• →Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• →Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• →Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• →Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• →Coordinates travel arrangements for members of department.
• →Processes and submits travel expense reports for the entire department for timely reimbursement.
• →Provides support to departments when needed to cover for absences, heavy workload, etc.
• →Maintains an accurate and efficient filing system.
• →Performs other duties as assigned

Job Requirements:  

• Associates degree or High School Diploma. 
• 5+ years of experience as an executive assistant with a preference towards C suite support. 
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint. 
• Skill in organizing and prioritizing workloads to meet deadlines. 
• Effective oral and written communication skills. 
• Ability to interpret, adapt and apply guidelines and procedures. 
• Ability to use good judgment regarding administrative issues. 
• Skill in telephone etiquette. 
• Ability to communicate effectively with managers and co-workers. 
• Ability to use good judgment and to maintain confidentiality of information. 

Preferred Job Requirements:  

• Bachelor’s degree.