Bilingual Administrative Assistant, Professional Resources

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Billingual Professional Resources Administrative Assistant to join our team in our Vancouver, Calgary, Toronto or Montreal office. The successful candidate will have a minimum of three years of administrative experience, preferably within a law firm or other professional services environment. In this role, you will provide administrative and operational support across a range of Professional Resources functions, including lawyer talent management, recruitment and onboarding, performance management, and learning and development administration. McCarthy Tétrault employees benefit from a hybrid work environment. This position is to fill an existing vacancy.

Assisting the Shared Services Team with daily ongoing administrative tasks in both English and French.

Duties include:

• Providing administrative and operational support for a variety of Professional Resources processes and initiatives, including:
• Talent management
• Recruitment, onboarding, and integration
• Performance management and evaluation processes.
• Maintaining an effective bring-forward system to support the timely administration, tracking, and completion of tasks and deliverables.
• Coordinating and managing logistics for meetings and events, including scheduling, materials preparation, and follow-up activities.
• Preparing, organizing, and maintaining confidential files, records, and related documentation in accordance with firm policies and procedures.
• Supporting projects, special initiatives, and day-to-day operations across the Shared Services Team and the broader Professional Resources group.

Assisting the MT Academy Team with administration and co-ordination tasks in both English and French.

Duties include:

• Assisting with the updating and maintenance of our Learning Management System, including attendance tracking, ensuring program entries are kept up to date, and creating and proofing invitations.
• Managing and monitoring shared MT Academy inboxes, ensuring timely, accurate, and professional responses to inquiries.
• Organizing MT Academy meetings, including preparing agendas and minutes for same.
• Assisting in the preparation of various plans, reports and charts that describe, track or provide updates on programs.
• Assisting with the updating and maintenance of programming communication templates in English and French.
• Contributing to the ongoing development of all protocols and tracking systems

Provide general administrative and operational support to the Professional Resources team, including:

• Managing updates to the firm intranet, including maintaining existing content and creating new pages and resources.
• Coordinating the payment of consultant invoices, professional fees, program registration costs, and other expenses incurred by lawyers or on behalf of the Professional Resources Team.
• Assisting with the translation and review of communications, materials, and resources, as required.
• Providing administrative and project support for Professional Resources initiatives and activities.
• Performing other duties and special projects as assigned.

• Post-secondary diploma.
• Fluently bilingual in French and English.
• Experience with Workday is considered a strong asset. 
• Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail.
• Exceptional verbal and written communication skills, with the ability to communicate effectively and professionally with individuals at all levels of the Firm.
• Demonstrated initiative, resourcefulness, and accountability in managing tasks and responsibilities.
• Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
• Proven ability to handle multiple assignments simultaneously while maintaining a high standard of accuracy and service delivery.
• Strong time management, planning, and prioritization skills, with the ability to meet critical deadlines.
• Ability to work independently with minimal supervision, exercising sound judgment in day-to-day decision-making while recognizing when to seek guidance or escalate issues as appropriate.
• Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime  and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.