Office Administrative Assistant

Description

• Be the first point of contact with customers, vendors and employees in corporate office.
• Keep the office clean and organized at all times; including the HR storage closet
• Ensure both kitchens are clean and tidy regularly, run dishwasher, order supplies for the kitchen, clean regularly.
• Ordering  supplies for office and for departments.  Deliver supplies to the departments and review areas to ensure clean, no maintenance is needed, and if needed complete work orders for building. 
• Weekly legal filing
• Ordering food /catering / manage weekly employee lunches, clean up, etc. 
• Building maintenance and security management liaison. This includes sending out communication from building.
• Floor Warden & Safety plan (to include CPR, Narcan, First Aid trainings)
• Check voicemail box and route calls daily.
• Ensure communication is updated and working on all TV and internal communication systems throughout the Stanwix office
• Vendor Management: Liaison with the various facility vendors 
• Daily UPS and mailings as requested by different departments; handle incoming and outgoing mail and deliveries
• Support HR on projects 
• Support for meetings and event planning and organization
• Other duties as assigned

Requirements

• Associates degree with focus in administration
• At least 3- 5 years experience working in office environment in similar capacity/role
• Ability to manage multiple priorities simultaneously while maintaining composure, friendliness and excellent business acumen.
• A self-starter that is resourceful and detail oriented
• Will need to be in the office 5 days a week – this is NOT a hybrid role   8 – 5 pm with 1 hour for lunch 
• Excellent computer skills, preferably Microsoft office products. 

Benefits & Compensation Package Includes:

• Salary range for this position is $45,000-50,000 per year as well as an annual bonus plan
• Paid holidays and vacation time
• Group medical/pharmacy insurance options with company funded health care spending accounts 
• Dental insurance & Vision insurance
• A 401k account with company matching contribution
• A robust Wellness program with financial rewards
• Company-paid life insurance and short-term and long-term disability insurance
• Options to purchase additional life insurance (employee, spouse, and child) and additional employee long-term disability insurance.
• Employee Assistance Program (EAP)
• Tuition benefits including professional certifications
• Employee referral program