Administrative Assistant - Full Time - Days

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.  

To provide administrative support to Cayuga Medical Associates (CMA) executives in all facets of the role. To represent CMA executives and the organization in a positive manner and to organize and manage the activities of CMA executives with a high level of efficiency, professionalism, and polish.

• →Provide high-level administrative support for executives, including management of executives' schedules and coordination of complex meetings and appointments, as requested.

• →Schedule complex meetings, monitor executives' calendars, anticipate conflicts or changes in priority, and ensure executives' smooth flow of day. 

• →Interact with health system senior leadership, providers, managers, administrative assistants, patients, and outside contacts with professionalism and courtesy, acknowledging representation of executives and the organization in all interactions.

• →Attend meetings, as requested, for notetaking. Prepare minutes.

• →Provide phone coverage for the Administration office, including patient portal support, locating executives as appropriate, and handling patient complaints and challenging situations as needed.

• Exceptional skills in Microsoft Outlook.

• Continuous proficiency in all applications of Microsoft Office, including Word, Excel, and PowerPoint.

• Ability to anticipate the needs of executive level staff.

• High School Graduate/Associate degree preferred

• At least three years' experience supporting executive level staff

• Sitting 90%

• Lifting up to 40 lb.

• Keyboarding 80%

• Phone Management 60%

• Onsite - 1301 Trumansburg Rd.