Executive Personal Assistant

Clark Construction Inc., headquartered in Kitsap County, is one of the Puget Sound region’s premier construction firms. Our team of highly skilled construction professionals brings experience in an impressive range of projects, of every scale, from home remodels to multi-million-dollar commercial structures. An employee-owned company, we are committed to building exceptional structures that reflect fine craftsmanship, superior attention to detail, outstanding value, and customer service that exceeds the expectation of every valued client.

Job Description

The Executive Assistant to the CEO provides front line administrative support, performing a broad range of duties for the CEO. The ideal candidate is highly motivated, professional, and capable of managing a diverse workload while prioritizing tasks in a fast-paced environment. This team member will be responsible for a versatile task list, exercising independent judgment in handling correspondence, preparing and distributing reports and presentation materials while providing project support, scheduling and calendar support, and general administrative duties in a collaborative environment.

Role and Responsibilities

• Work directly with the CEO throughout the day to assist in delegating tasks, enabling the CEO to focus on strategic company operations
• Manage and coordinate complex business and personal calendars, appointments, meetings, and commitments
• Coordinate and arrange business and personal travel
• Use Microsoft Office proficiently and display an interest in learning additional tools and technologies
• Compose, manage, and maintain confidential correspondence, reports, presentations, and other documents
• Prepare agendas, notices, meeting materials, minutes, and follow-up action items as requested
• Create, distribute, and track electronic documents and communications
• Research and coordinate vendors, services, events, and other resources as needed
• Anticipate the needs of the CEO and proactively identify solutions to scheduling conflicts, logistical challenges, and administrative needs
• Serve as a trusted partner while maintaining a consistent and open line of communication with the CEO
• Maintain a highly organized, efficient, and functional work environment
• Uphold the highest level of confidentiality and professionalism regarding company and personal matters
• Bill all project-related hours worked to the appropriate project(s)
• Perform other duties as assigned

Hiring Requirements

• Minimum of three years of executive administrative, executive assistant, personal assistant, or related experience
• Ability to communicate professionally, clearly, and effectively with a wide range of internal and external stakeholders
• Exceptional organizational and time-management skills, including managing complex calendars, coordinating travel, and prioritizing competing demands
• Demonstrated ability to handle sensitive and confidential information with discretion
• Strong attention to detail and ability to anticipate needs and solve problems proactively
• Ability to work independently, exercise sound judgment, and adapt to changing priorities

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to see, talk, and hear
• Able to stand, walk, reach with hands and arms, and use hands to finger, handle, and type
• Able to occasionally push, pull, lift, and/or carry supplies up to 25 pounds
• Able to perform physical and repetitive motions

Additional Training/Certification

The following certifications are required for this position. If an employee does not have the certifications, they will be required to obtain them within 6 months of the date of hire or transfer into the position.

• CCI Annual General Construction Safety Training
• First Aid/CPR Certification

Compensation and Benefits

This is a full-time, non-exempt, hourly position. The hourly pay range is $25-$35, depending on qualifications and experience. Clark Construction is an Equal Opportunity Employer. In addition, Clark offers the following benefits to full-time staff:

Paid Time Off: 80 hours per calendar year of paid time off (“PTO”) for sick, vacation, and personal time.

Paid Holidays: There are 9 paid holidays each year:

• New Year’s Day
• Martin Luther King Day
• President's Day
• Memorial Day
• 4th of July
• Labor Day
• Thanksgiving and the Friday after Thanksgiving
• Christmas Day

Insurance: Employees are eligible for medical, dental and vision insurance on their first day of work. We offer two options for health care insurance and pay 100% of the employee’s monthly premium for either option. Health care insurance is available for spouses and dependent(s); however, the employee is responsible for 50% of the premium for his/her spouse and dependent(s). Additional supplemental insurance benefits including Hospital Indemnity, Accident, Critical Illness, Life and AD&D Insurance may be purchased through CCI’s policy with The Hartford at your own expense.

401K: CCI has a 401K program to assist employees in saving for retirement. Employees are eligible to designate how much they would like to contribute to their 401K account starting their first day of work. CCI offers a 401k match program, matching up to 4% of the employee's annual pay.

Bonuses: Bonuses, such as performance or project-based bonuses, may be distributed throughout the year.

Cell Stipend: You are eligible to receive a $500/year cell phone stipend, paid quarterly at the end of each quarter. You must be employed during the entire quarter to be eligible for that period.