CMA Administrative Assistant

• Maintains electronic files and an efficient information retrieval system.
• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Greets and assists walk-in clients
• Respond to owner inquiries
• Assists Association Managers to track and record charges to specific properties.
• Assists Association Managers with researching account information.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs, access cards, keys and parking decals.
• Assists with any special projects as assigned.

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Must operate in a professional office environment. 

Monday to Friday, 8:30 a.m. to 5 p.m.; Occasional Weekends and holidays may be required.

• This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.

• Proficiency in using Microsoft Office applications and Outlook email.
• Experience using Vantaca or other Accounting Software (Preferred).
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.