Office Administrator & Receptionist

Acting as the main switchboard and reception co-ordinator by answering calls, taking and distributing messages in a professional, accurate and timely manner Meeting and greeting clients, members of the public and visitors to the offices in a friendly and courteous manner ensuring they receive the highest level of client service Managing the internal meeting rooms, organising refreshments, transport and accommodation Distributing incoming post and co-ordinating outgoing mail collection and courier deliveries, including maintenance of the register of couriers Handling basic housekeeping tasks and managing petty cash Performing ad-hoc administrative duties such as copying, faxing, scanning and filing Maintaining stocks of kitchen supplies and office stationery from approved suppliers Creating, maintaining, and entering information either manually or electronically as required Maintaining control over office keys and other office registers and logbooks Updating of internal telephone extension list Liaising with various suppliers of services and products Assisting colleagues with administrative tasks as required Scheduling appointments with the directors and maintaining the client meeting schedule Managing all business travel arrangements Helping prepare for board, other meetings and business trips Attend to scheduling and minute taking of client committee Accurately recording minutes and file notes from meetings as required Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function. In all aspects of your role, display and adhere to the company’s vision and values. Requirements • Degree Holder (or equivalent) • Minimum 3 years’ experience as an executive assistant or other relevant administrative support experience Kindly consider your application unsuccessful should you not be contacted within 7 working days.