Executive Assistant

The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFO’s culture is built around meaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi.

The Executive Assistant will support both the Global Strategic Planning and oCEO leadership team for the Dalio Family Office. The Executive Assistant will enable senior leaders to operate efficiently and effectively by providing seamless coverage and support of day-to-day administrative tasks and managing various team initiatives, processes, and other activities. This individual will provide critical leverage by understanding the executives’ goals, working styles, and preferences as well as guard railing for weaknesses.

• →Provide direct administrative support for both the Head of Global Strategic Planning and the Chief of Staff oCEO, with activities including:
  • →Manage complex and dynamic calendars
  • →Liaise with internal stakeholders and external parties for communication and on-site scheduling
  • →Coordinate among all schedules, calendars and other shared activities
  • →Plan and set up appointments and activities proactively and accurately
  • →Ensure efficient use of time while enabling executives’ shifting priorities.
  • →Process and follow up on service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement.
• →Support various departmental (pillar) projects from inception to execution, holding accountability for the time management and workflow process to ensure excellent results.
• →Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow.
• →Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes as needed, distributing, and checking on follow-up items.
• →Assist with document preparation, management and archiving.
• →Perform finance administrative transaction processing, such as Concur expense report submission and bank reconciliations.
• →Support office community and employee caring activities.
• →Support event planning and coordination of employee milestone celebrations.
• →Additional duties as assigned

• Excellent time management and task management skills, including ability to triage unexpected priorities and manage demanding and complex international travel schedules.
• Natural multi-tasker comfortable wearing many hats in support of a dynamic organization
• Ability to anticipate and proactively manage needs of executives
• Results driven while able to balance and organize lots of moving parts. Comfortable with ambiguity and quick pivots.
• Excellent written and oral communication skills and a professional demeanor. 
• Excellent word processing, filing, and organizational skills
• Ability to coordinate, prioritize and handle multiple projects simultaneously under minimal supervision 

• Minimum of 8 years of Executive Assistant or similar experience in a high intensity office setting, preferably having supported multiple executives.
• Discreet and professional in handling sensitive and/or confidential information and maintaining high integrity.
• High degree of client service professionalism engaging both internally with external contacts and advisors
• Excellent with Microsoft Word, Outlook, Power Point, OneDrive, SharePoint; at least basic Excel knowledge.
• Experience managing projects in a fast-paced, high caliber environment.
• Experience with Monday.com, JIRA, Concur, and Sage Intacct.
• Experience coordinating office events and employee centric activities.