Executive Assistant

United States·Torrancemid

Executive AssistantAdministration & Office Support

3 views0 saves0 applied

Apply Now

Quick Summary

Overview

Key Responsibilities

Administrative Support Manage calendars, meetings, and travel arrangements for leadership or assigned teams Organize documents, reports, and internal communications Prepare meeting agendas and briefings Operations Coordination Assist with project…

Requirements Summary

Experience supporting leadership teams or startup environments Familiarity with project management platforms (Asana, Notion, Monday, etc.) Ability to manage multiple priorities in fast-moving environments Pay Range $32 — $44 USD What We Offer:…

Technical Tools

asanagoogle-workspacems-officenotionmachine-learningproject-management

Divergent is a technology company that has architected, invented, built, and commercialized an end-to-end factory system called the Divergent Adaptive Production System (DAPS) that comprehensively uses machine learning to optimally engineer, additively manufacture, and flexibly assemble complex integrated vehicle structures and subsystems. Products created using DAPS are superior in performance, lower in cost, rapidly customizable to meet mission and customer-specific requirements, faster to market, and scalable on demand to high volume production. Divergent is a qualified Tier 1 supplier to global automotive OEMs, and Divergent is now expanding to support mission critical needs in the Aerospace and Defense sector. Join us to be a part of this transformative journey, where your impact will shape the future of technology and production.

Divergent is seeking a highly proactive Senior Executive Assistant to provide comprehensive executive support to senior leaders. This role serves as a trusted partner, enabling executives to operate effectively through exceptional calendar management, communications support, meeting coordination, and cross-functional collaboration.

The Senior Executive Assistant independently manages complex administrative operations, anticipates business needs, and ensures organizational priorities are executed efficiently. The ideal candidate demonstrates strong judgment, professionalism, discretion, and the ability to thrive in a fast-paced, highly dynamic environment.

Provide day-to-day support for senior leaders by proactively managing priorities, schedules, and administrative activities.
Anticipate executive needs and identify solutions to scheduling, communication, and operational challenges.
Support executive planning activities and help maintain effective operating rhythms.

Manage complex calendars, meetings, and scheduling across multiple stakeholders and time zones.
Coordinate domestic and international travel arrangements, logistics, and itineraries.
Prepare executive briefing materials, presentations, agendas, and supporting documentation.
Manage expense reporting and other administrative processes as required.

Coordinate leadership meetings, business reviews, and recurring operating cadences.
Track action items and follow up with stakeholders to ensure timely completion of commitments.
Facilitate communication between executives and internal teams.

Support special projects and initiatives on behalf of executive leadership.
Assist with planning leadership offsites, team events, and executive meetings.
Contribute to improvements in administrative processes and support systems.

Handle sensitive and confidential information with professionalism and discretion.
Exercise sound judgment when prioritizing requests and managing executive activities.

Identify opportunities to improve administrative processes and executive workflows.
Recommend and implement efficiencies that enhance team effectiveness.

Requirements

~1 min read

5+ years of executive support experience supporting senior leaders in a fast-paced environment.
Demonstrated experience managing complex calendars, travel, communications, and executive operations.
Strong organizational skills with the ability to manage competing priorities independently.
Professional experience using Claude Code, Claude Cowork, and Gemini image creation tools within a business environment.
Demonstrated ability to leverage generative AI tools to improve productivity, create executive-ready content, streamline workflows, and support business operations.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, Google Workspace, and executive productivity tools.

Experience supporting VP-level or executive leadership teams.
Experience coordinating leadership meetings and company operating cadences.
Experience supporting cross-functional projects and process improvements.
Ability to build strong working relationships across all levels of an organization.

What We Offer

~2 min read

At Divergent, our pay range is based on the level of the job. For this role, we will consider candidates at levels S05 - S06 as evaluated through our interview process.

✓Senior / S05: $89,970 - $123,710

✓Lead / S06: $103,900 - $142,860

✓Holistic Compensation Package: Enjoy a world-class compensation package that includes a competitive salary, equity plan, and discretionary results-based incentive bonus opportunities, ensuring you're truly valued for your contributions.

✓Wellness and Time Off: Embrace a healthy lifestyle with paid vacation, sick time, and company holidays, including a year-end shutdown to recharge. We support growing families with paid parental leave, recognizing the importance of bonding time.

✓Comprehensive Health and Wellness: Prioritize your well-being with our comprehensive health and wellness benefits, offering both HMO and Premium PPO options. Additionally, benefit from company-sponsored life insurance and short and long-term disability coverage for peace of mind.

✓Investment in Growth: We're committed to your professional development. Take advantage of reimbursement opportunities for learning and development initiatives, empowering you to continuously expand your skill set and reach peak performance.

✓Collaborative and High-Performing Environment: Join our collaborative, dynamic, and high-performing team within a fast-paced, mission-driven company. Together, we're disrupting the traditional manufacturing industry, fostering innovation, and integrating people and technology to reduce our footprint.