Administrative Specialist - Lakeland, FL

Job Title: Administrative Specialist Location: Lakeland, FL As an Administrative Specialist, you will provide support to both Site Director and Leadership team. The Administrative Specialist will support the enhancement of the entire employee life-cycle experience, including on-boarding, growth and development, and culture/engagement. The operating hours are Monday to Friday, 8:00am - 4:30pm EST. Your Key Responsibilities: • Support Leadership Team with site strategies and goals around employee culture and engagement. • Schedule/Coordinate the New Hire On-Boarding Program for the site, Annual Trainings. Lunch and Learns, Employee Engagement Activities, and other site events as assigned. • HR Training Ambassador to help roll-out new programs/policies. • Manage I-9 Document process for New Hires , Welcome Agendas, Overview of HR Wave Page, Horizon, EE Handbook, etc. • Provide support to HR /Training Manager in assessing training program effectiveness to ensure steady development. • Project coordination, Audits, KPI reports, and billing/invoices for Manufacturing. • Recruiting – coordinate with hiring manager for onsite Interviews (diversity - interview panels). • Partner with Benefits/EAP - coordinate onsite or virtual EAP Training Sessions, Group Announcement. • Point of contact for employees’ basic questions: Payroll, Benefits, HR Wave page. • Manage communications via TV Monitor & Bulletin Board updates – Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors. • Manage front desk needs as assigned like visitor check-ins etc. Assist with security activities like making badges for employees and vendors. We Offer: • A strong sense of accountability – you take initiative, speak up, and see things through. You are responsible and focus on what matters. • An innovator’s instinct – you’re always looking for better, smarter, more sustainable ways to make an impact. • Curiosity and an open mind - because you believe progress starts with asking, “Is there a better way?” • A collaborative spirit – you’re at your best when working across teams, functions and countries. • A focus on unity - with stakeholders and customers. • A competitive compensation package – with comprehensive health and welfare benefits. You Bring: • High school diploma. However, an associate or bachelor’s degree in business or office administration is preferred. • Prior experience in administrative roles, customer service, or office management is required. • Exceptional ability to manage multiple projects, prioritize tasks, and maintain an orderly office environment. Ability to work in a fast-paced environment and prioritize competing deadlines. • Strong verbal and written communication skills to interact with staff, clients, and vendors. Ability to build relationships with all team members at all levels. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • SAP and Kronos experience is preferred. • Excellent attention to detail and accuracy for all work products. • Ability to lead, by example, and work autonomously. Maintain a high level of confidentiality. • Proactive approach to identifying issues and implementing solutions quickly. The hourly pay rate provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant’s job-related skills, experience, relevant education, or training, and primary work location. The hourly pay rate is $25.00 to $33.00. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About dsm-firmenich: At dsm-firmenich, we don’t just meet expectations – we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement: At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve. We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work. Agency statement: We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.