Administrative Assistant, Facilities

Canada·SparwoodRegular Salariedmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Elk Valley Resources (EVR) operates four steelmaking coal mines that employ over 5,000 people in the Elk Valley of British Columbia. We are committed to responsible resource development,

Technical Tools

Administrative AssistantAdministration & Office Support

Elk Valley Resources (EVR) operates four steelmaking coal mines that employ over 5,000 people in the Elk Valley of British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous Peoples.

EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.

Are you looking for a new career opportunity? Join our team.

What We Offer

~1 min read

At EVR, we're dedicated to supporting our workforce on their unique career journeys.

EVR recognizes our employees' skills, competencies, and performance and offers opportunities with competitive compensation and benefits. We also aim to promote employee health and wellness and provide opportunities for professional development.

We believe in the power of diversity and strive each day to create a workplace where each individual is valued and respected for their contributions.

We also believe that our employees are the reason we are accomplishing great things and are committed to supporting them through our many different programs.

About the Role

~2 min read

Reporting to the Senior Program Lead, the Administrative Assistant, Facilities will be responsible for providing administrative assistance, security and facilities support to the Facilities Team.

To be successful, we are seeking a candidate who demonstrates proactive problem solving, remains adaptable under pressure, effectively prioritizes and manages time, exhibits strong interpersonal skills, and upholds strict adherence to established policies and procedures.

Join us in the breathtaking Elk Valley of British Columbia. Here you will find outdoor adventure at your fingertips. Whether it's biking and skiing, or the laid-back atmosphere of fishing and hiking, there is something for everyone! Working a compressed work week with alternating Fridays off, come experience what work life balance is all about!

Two Annual Bonus Plans

Comprehensive Benefits Plan

Retirement Package

Health Lifestyle Account

Maintain building‑specific email lists, greet visitors and contractors, manage incoming calls, receive mail/freight, and keep the Administrative Manual current

Renew recurring POs for leases, utilities, and other ongoing services

Add/remove employees in Lenel board, coordinate Service Desk actions, and issue key cards

Manage accommodation bookings, schedule units based on operational needs, coordinate accounting charges, liaise with Property Manager on repairs/cleaning, and distribute tenant maintenance notices

Order general office supplies and maintain cabinet stock

Produce work orders, support building/parking maintenance, and enter requests for repairs such as lighting, snow removal, or sanding

Review and file P2W and GCOM submissions

Track lodge occupancy forecasting, record office occupancy counts, assist with work order follow‑up, track EVR lodge users, save ATCO invoices, complete monthly accruals, and update PO entries in Facilities budget spreadsheets

Other duties as assigned by the Facilities team

High school diploma, administrative professional diploma, or have previous office administrative experience
Minimum 5 years of experience in facilities administrative assistant roles
Advance computer application skills and experience with Microsoft office, excel word and SharePoint
Strong typing and data entering skills
Valid Class 5 Driver’s License or equivalent

The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted. Successful candidates must be willing to satisfy the pre-employment requirements of a pre-employment drug screen and three professional references.

As part of our recruitment process, EVR uses AI tools to assist with reviewing and summarizing candidate information. Personal information provided in your application and interview may be processed by these tools. Your information will be handled in accordance with EVR’s Recruitment Privacy Policy, which you can view here.

About EVR

EVR is a Canadian steelmaking coal producer. We take our responsibilities to our people, to society and to the environment seriously. The high-quality steelmaking coal EVR produces is an essential input for steel that can be used for constructing products such as wind turbines and critical infrastructure including rail, bridges, hospitals and schools.