EXECUTIVE ASSISTANT - DUBAI

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness:  prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

We are seeking an Executive Assistant to support the UAE CEO. This is a high-trust, high-exposure role at the center of the business. You will work directly with the CEO to manage priorities, optimize time, and ensure consistent execution across a wide range of activities. This is not a traditional administrative role. You will act as an extension of the CEO, helping drive organization, follow-through, and operational efficiency across the business. The role requires exceptional organization, discretion, and the ability to operate with speed, precision, and sound judgment.

 

Calendar management and prioritization across internal and external commitments.

Act as a gatekeeper, filtering and prioritizing inbound requests and communications.

Coordinate meetings, including preparation of materials, agendas, and follow-ups.

Track key priorities and ensure timely execution and follow-through across teams.

Support the CEO in managing day-to-day workflow and decision-making cadence.

Coordinate internal and external stakeholders to ensure alignment and responsiveness.

Prepare presentations, notes, and internal communications as required.

Manage travel, logistics, and scheduling with a high level of efficiency.

Handle confidential and sensitive information with absolute discretion.

Support broader operational and administrative needs where required.

4–8+ years of experience in an Executive Assistant or similar role.

Experience supporting senior executives in fast-paced, high-performance environments.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

High level of discretion and professionalism.

Ability to manage multiple priorities simultaneously.

Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).

High ownership and accountability.

Highly organized, detail-oriented, and reliable.

Proactive, with strong follow-through.

Calm under pressure and able to operate at pace.

Strong judgment and ability to prioritize effectively.

Discreet and trustworthy.

Low ego, highly collaborative.

Comfortable acting as an extension of the CEO.