Administrative Coordinator (30 hours per week)

THE COMPANY

Galvion designs, develops, and manufactures ballistic helmets and dynamic power and data management solutions for the modern battlefield. We are a passionate, global, and fast-paced team working with several strategic partners and are committed to enhancing the overall agility and survivability of the modern warfighter and tactical operator.

THE OPPORTUNITY

Do you enjoy working in an environment where each day may look a little different? We are looking for an energetic professional who has passion for organization, is adept at multitasking and who displays a welcoming demeanor.  Hours are 8:30am-2:30pm or 9:00am-3:00pm.  This is a 30 hour per week role.

General/Administrative Functions 

You are stationed at “mission control” to make sure the facility has what it needs to operate effectively.  You will be the welcoming face to Galvion in our Newport Facility. On any given day you will welcome visitors, employees, screen potential applicants, order supplies and ensure meeting areas of well stocked, assist the HR team and executives with administrative duties. Work in conjunction with our facilities and IT staff to make sure we are operating at our best. You will help coordinate in our employee engagement activities and contribute to a collaborative work environment.

Typical duties include:

• Administrative support for the Human Resources Department and Visitor’s from other sites.

• Meeting items, i.e. food, coffee, etc.

• Manage Credit card and receipts

• Assist with reserving meeting rooms

• Travel arrangements

• Manage guest tracking system

• Assist in basic screening of candidates, schedule and /or assist with setting up interviews.

• Build a close collaboration with hiring managers and Human Resource team.

• Responsible for assisting with new employees as directed by HR including but not limited to:

   - Orientation assist or facilitate when needed

   - On boarding paperwork

   - Orientation schedules for on-site and off-site new hires

• Answer all incoming calls and direct callers as needed. 

• Arrange for telephone coverage when on vacation.

• Keep meeting rooms stocked, clean and ready for meetings or guests at all times.

• Order & maintain office supplies in a clean and organized manner

• Assist in vendor management, tracking payments and ensuring proper correspondence.

• Support internal employee events planning and execution.

• Scanning employee files in HR system

• Other duties assigned by HR or administrative team.

WHAT YOU WILL NEED TO SUCCEED

• Previous experience in administration or office management
• Entry Level recruiting or HR experience a plus
• Proficiency in MS Office
• Hyper-organized
• Excited about taking care of details.
• Excellent Customer Service Skills
• Ability to work independently and as part of a team.
• Associates degree in business preferred or equivalent combination of education and work
experience.

Galvion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion,gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Galvion complies with applicable state and local laws governing non- discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.