Building Code Administrative Specialist

At GBA, we bring vision to life through collaboration, craftsmanship, and commitment. Our teams are driven by a shared passion for delivering high-quality, safe, and efficient projects that make an impact in the communities we serve.

We’re looking for a Building Code Administrative Specialist to support our Building Code Services team. Working with the Building Code Services Lead, you’ll assist with permit application reviews, document processing, scheduling coordination, and compliance with applicable building codes, regulations, and municipal requirements. You’ll maintain regular client contact regarding schedules, project status, deliverables, and permitting timelines, and coordinate with governmental agencies, contractors, and other stakeholders to support timely permit approvals and code compliance.

You’ll also provide administrative support through record-keeping, data entry, reporting, billing coordination, and event coordination. This role requires flexibility, sound judgment, and the ability to adapt to changing priorities, new processes, and unexpected project needs while maintaining accuracy, organization, and a positive customer-service approach.

• →Review and process permit applications, ensuring accuracy, completeness, and proper documentation.
• →Communicate with clients, contractors, municipal agencies, and regulatory partners regarding permit requirements, timelines, and deliverables.
• →Track and manage permit status to support timely submissions, approvals, and follow-up actions.
• →Assist in interpreting and applying local, state, and federal building code requirements at an administrative support level.
• →Attend preliminary plan meetings and project progress meetings to help provide updates and answer permitting logistics questions.
• →Prepare reports, correspondence, and documentation related to permitting, inspections, and code compliance activities.
• →Maintain organized records of permits, reviews, inspections, client communications, and related project documents.
• →Provide customer service support by responding to inquiries regarding permitting processes, submittal requirements, and status updates.
• →Assist with billing and invoicing on a regular basis, as defined by client and project needs.
• →Coordinate company events for client appreciation, staff networking, and business development purposes.
• →Perform other duties as assigned.

• Background in accounting, administrative assistance, permitting, or a similar support role.
• Previous experience in permit processing, building code enforcement, municipal administration, or administrative support in a related industry preferred.
• Familiarity with local building codes, zoning laws, municipalities, and permitting procedures preferred.
• Experience working with municipal building departments or third-party code service providers is a plus.
• Proficiency in permit management software and related administrative systems.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related tools.
• Strong organizational and multitasking skills with the ability to manage multiple permits, deadlines, and client priorities.
• Comfort adapting to new systems, changing priorities, and unexpected requests or challenges.
• Experience with Autodesk Forma Build preferred.
• Ability to read and understand construction documents and site plans at a high level.
• Excellent verbal and written communication skills with clients, contractors, municipal staff, and internal teams.
• Ability to analyze schedules and communicate deadlines clearly to support timely project delivery.
• Attention to detail and a strong sense of accuracy in documentation, data entry, reporting, and records management.

• Ability to sit for extended periods while working on a computer.
• Occasional standing, walking, and lifting files or documents up to 20 lbs.
• Ability to visit job sites when necessary.

• Minimal travel required; rare site visits or client meetings may be necessary.

At GBA, you’ll be part of a team that values integrity, safety, and innovation. We offer a comprehensive benefits package designed to support you and your family, including:

• Medical, dental, and vision insurance
• Life, accident, and disability coverage
• 401(k) with company match
• Employee Assistance Program (EAP) and wellness initiatives
• Paid company holidays, floating holidays, and flexible time off
• Opportunities for training, professional growth, and advancement

If you’re an organized, adaptable administrative professional who takes pride in accurate work and responsive customer service, we’d love to hear from you.

At GBA, we are an Equal Employment Opportunity Employer promoting diversity in our workforce by including all individuals regardless of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity, gender expression, disability, veteran status, pregnancy status, or any other status protected by law.