Executive Assistant II (Project Management Office)

               Application Deadline :  9 October 2026    

Date of Issue  :    25 September 2026    

Vacancy Notification Circular No. HOITD2609008

Key Responsibilities

1. Provide daily administrative and clerical support, including drafting correspondence, maintaining filing systems and documentation, managing departmental assets and inventory records, processing purchase orders and updating manpower records.

2. Assist in consolidating inputs from various project teams to prepare formal replies and submissions for relevant governance bodies, including HA, the Department of Health and the Health Bureau.

3. Support the collection and preliminary analysis of project data and information, and preparation of progress reports.

4. Coordinate and organise meetings, workshops and activities, including scheduling, venue booking, minute-taking and logistics arrangement.

5. Handle general enquiries, and liaise and communicate with internal stakeholders, the public and external parties.

6. Perform any other duties as assigned by supervisor(s).

1. University Graduates; OR

2. F.5 / S.5 with:

   (i)  HKCEE 5 passes including English (Syl. B) and Chinese; or

   (ii) 5 subjects in HKDSE attaining the level specified below:

   • Level 2 in English Language & Chinese Language; and

   • Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects

    

   AND diploma in IT / Administration / Management / Language / Social Science

    

    

Preferable Attributes / Exposure

1. Experience in providing administrative and clerical support in healthcare, IT, public or tertiary education sector.

2. Responsible, self-motivated and detail-oriented, with strong organisational, communication and problem-solving skills.

3. Good command of spoken and written English and Chinese.

    

4. Proficient in MS Office (Word, Excel, PowerPoint) and Chinese word processing.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application online on or before 9 October 2026. 
For enquiries, please telephone 2300 8881 or 2300 8885.