Executive Assistant

United States·Los AngelesFull-timemid

OtherExecutive AssistantAdministrative & OfficeAdministration & Office Support

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Overview

Technical Tools

ms-office

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

We need your help to effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business’ senior leaders to deliver the world’s fastest airplane.

Manage daily calendars for ~2- 3 senior executives

Respond to internal and external meeting requests

Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed

Act as point of contact for external guests

Plan and host external meetings

Establish the standard for all future EA hires at Hermeus. This includes building out any processes/standards

Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules.

A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred

Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external

Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through

Must be able to work onsite in LA a minimum of one day per week as needed by leadership to support growing organization.

Demonstrates curiosity and a desire to understand the company goals

Ability to handle constant change

Proven ability to handle confidential and sensitive information in a professional manner

Excellent attention to detail and accuracy

Strong Microsoft Office Suite skills

Proficient in scheduling meetings in multiple time zones

Experience planning and booking international travel

Handling exec's monthly expense reports

Experience coordinating executive-level meetings requiring security clearance.

Experience working with CRM systems

Experience supporting engineering/product teams.