Eastside Executive Assistant XPM

Northwest Gospel Church Summary

Northwest Gospel Church is currently made up of five local churches in Clark County, Washington (Portland, Oregon metro area). These five churches are interdependent, locally led, and missionally linked. Being interdependent, each church relies on the others in multiple areas of ministry and operations. Being locally led, each church is a representation of the local community where it meets. And being missionally linked, we plan to train church planters and plant Gospel-centered churches in the Portland metro area and beyond. As a church staff, we see Ephesians 4 as our primary job description, "to equip the saints for the work of ministry, for building up the body of Christ." As leaders within NGC, we are not primarily "doers" of ministry, but "equippers" of ministry. You should see this play out in every Ministerial and Pastoral role within NGC.

Our Mission:

Northwest Gospel Church (NGC) exists to glorify God by equipping the church to be the church to fill our region with gospel churches.

Overview of the Role:

The Executive Assistant to the Executive Pastor of Ministries (XPM) assists the XPM’s assignment to provide oversight, direction, and management of the ministries of NGC Eastside and its personnel. As such, the Executive Assistant supports the XPM and provides support to the ministries and membership of NGC as assigned. This individual works hard to not only fulfill tasks and complete assigned projects, but also helps create an engaging atmosphere and pleasant working environment for the entire NGC Eastside team. Given the breadth of the XPM’s responsibility, this role must be able to engage a variety of ministry areas and the people who serve them.

This is an hourly position, initially anticipated to require approximately 24–28 hours/week, and can be distributed across Monday–Thursday as agreed upon, provided participation in key staff meetings (currently Monday and Tuesday mornings) is maintained. Flexibility is important in this role, including occasional evenings or Saturday meetings, trainings, or ministry events. Weekly hours may be adjusted accordingly to accommodate these occasions.

Desired Profile:

The ideal candidate is, above all, a committed follower of Christ who desires to make a difference in the lives of others by serving the mission and living the values of NGC. This individual should be both people-oriented and well-organized, capable of completing assigned tasks and projects. The ideal candidate is one who thrives in a
team environment and is passionate about equipping and serving others well. This individual must be one who can manage multiple responsibilities with excellence, consistency, and follow-through.

Responsibilities: 

SUPPORT THE XPM

• Overseeing the XPM’s calendar, meeting requests, and other elements of office organization.
• Regularly meeting with the XPM to assess needs and upcoming priorities
• Related to above, providing the XPM with requests, essential information, and decision-making timetables.
• Managing small communication / giving minor directives guarding access of time and communication that is ‘sideways energy’ or ‘out of time’
  
• Managing various data points relevant to XPM’s scope of leadership including spreadsheets that give a big picture overview of attendance, income, or vision-related metrics, as well as other office management— documentation, elder information, paperwork, receipt reconciliation, vacation time (both XPM & staff), filing, agendas, and leadership development materials
  
• Coordinating details for meetings and leadership events, scheduling itineraries for conferences/trips, organizing hospitality for guests and leadership events as assigned.
  
• Helping move all content from the XPM to ‘final format’ (editing, formatting, printing, distribution, etc.)
  
• Managing the general rhythms of XPM office (food, water, coffee, mail, etc.)

SUPPORT THE MINISTRIES OF NGC EASTSIDE

• Keeping track of ministry leaders and equipping them for the work of ministry
  
• Working with the NGC Eastside office staff to make sure ministries are well-equipped
  
• Filtering new ministry requests to the proper place
  
• Managing communication, including staff meeting notes, regular email, etc.
  
• Addressing questions from staff in lieu of and in conjunction with the XPM
  
• Providing some administrative support to other members of the Adult Discipleship Team as assigned by the XPM
  
• Coordinating the XPM’s communications with Elders and Deacons

SUPPORT THE MEMBERSHIP OF NGC EASTSIDE

• Maintaining a supportive and friendly office environment that serves members and their needs well
  
• Overseeing the administrative aspects of the membership process, including scheduling XPM interviews, communication with other elders, membership covenants, and other aspects of the workflow
  
• Keeping updated records of membership, shepherding oversight, etc.
  
• Directing member requests to appropriate team leaders
  
• Maintaining information concerning the needs of members for pastoral care
  
• Managing other workflows as assigned

Skills and Abilities: 

• Humility, a desire to continually improve, and a passion to see the church thrive and engage its mission
  
• High level of spiritual maturity, with a commitment to and track record of confidentiality and ministry-minded sensitivity
  
• Discretion, perseverance, patience, sense of humor, team spirit, and genuinely caring
  
• Persuasive interpersonal skills adaptable to a variety of personalities and situations
  
• Professional-level skills and experience with people, office and administrative work
  
• Ability to communicate verbally and in writing
  
• Basic proofreading and editing capabilities
  
• Loyalty to God, the mission of Jesus, the XPM, his wife and family, and the members of Northwest Gospel Church

Expectations: 

• A clear testimony of faith in Jesus and a vital growing personal relationship with Him.
• A member at Eastside, regularly attending while embracing the mission and vision of NGC 
• This position requires a strong presence on Sundays before and after services to recruit and support volunteers.
• Detail-oriented with high standards of excellence, accuracy, and timeliness
• Discretion, perseverance, patience, sense of humor, team spirit, and genuinely caring.
• Professional in appearance and communication
• Maintain confidentiality with regard to office and church information
• Teachable and eager to learn
• A servant’s heart
• Solution-oriented
• Relates well with a diverse group of people in a variety of settings
• Manage and diffuse difficult situations with composure and professionalism
• An “Ideal Team Player” (humble, hungry, smart)
• Comfortable and growing in IT skills including Microsoft Office, Google Suite, Planning Center, and other platforms

Compensation/Benefits

The hiring range for this position is $17.13–$22.92/hour and will be determined based upon experience, qualifications, and internal equity. This role does not qualify for benefits.

Job Progress Metrics and Evaluation 

This position reports directly to the Executive Pastor of Ministries and will receive regular performance evaluations. Compensation is reviewed regularly. The following are clear and tangible ways that you can assess your progress in your job. These metrics are related to the most important parts of your job (the people you're impacting) and are areas that you directly influence on a weekly and monthly basis. 

• Are the XPM’s schedule, communication, and priorities managed in a way that provides for efficient and effective ministry efforts, allowing the staff and leaders of NGC Eastside to thrive in their respective ministry assignments?
  
• Does the NGC Eastside office environment provide an atmosphere of collegiality, friendship, and care for each member of the team?
  
• Are relationships with staff and leaders marked by trust, responsiveness, and support, with issues handled proactively and confidentially?
  
• Are communication systems (staff, elders, volunteers, and congregation) clear, timely, and effective, resulting in fewer missed details and smoother coordination?
  
• Are the assigned workflows, data, and content handled with accuracy, organization, and follow-through, ensuring nothing falls through the cracks?