CG: Recruitment Support & Executive Assistant - (022-899)

• Market mapping and candidate research across fashion, retail, beauty, digital and related sectors
• Building and maintaining talent pipelines and candidate databases
• Using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify and map candidates
• Updating and maintaining the ATS/CRM system (JobAdder or similar)
• Compiling candidate spreadsheets and talent maps for consultants
• Formatting CVs and preparing candidate profiles and shortlist presentations
• Posting and managing vacancies across job boards
• Supporting consultants with recruitment administration and coordination
• Assisting with candidate mailers and database communications
• Supporting process improvements using AI and automation tools

• Conducting initial phone or video screening interviews when required
• Assessing candidate suitability against role briefs
• Evaluating communication skills, motivations and salary expectations
• Preparing candidate summaries and recommendations for consultants
• Representing the agency professionally in all candidate interactions

• Managing the director's calendar, scheduling, and meeting coordination
• Handling email correspondence and follow-ups on behalf of the director
• Preparing documents, reports, presentations and meeting materials
• Coordinating internal team communications and tracking action items
• Assisting with invoicing, reporting, and other administrative tasks
• Managing travel arrangements and bookings when required
• Supporting ad hoc operational and business administration tasks as directed

• Previous experience in a recruitment agency, staffing business, and EA/PA support is required. 
• Strong written and verbal English communication skills
• High attention to detail and strong organisational ability
• Comfortable working independently in a remote environment
• Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar
• Strong Excel and spreadsheet skills
• Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha
• Proven ability to manage competing priorities and deadlines

• Experience supporting senior executives or directors
• Familiarity with AI tools such as Claude, ChatGPT or workflow automation platforms
• Exposure to the fashion, retail, beauty or lifestyle industries

• Mature, proactive and dependable
• Process-driven and highly organised
• Calm under pressure with strong follow-through
• Professionally confident when communicating with candidates and stakeholders
• Naturally curious and interested in technology and continuous improvement
• Committed to long-term growth within the business

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)