Receptionist

• Answer, screen and forward incoming phone calls to correct departments and referrals to dealers
• Check voice messages daily and forward to appropriate departments
• Greet and welcome visitors/customers: advise appropriate staff members
• Request credit references for potential dealers
• File electronic paperwork via an E-file system daily
• Organize, file and maintain all orders in appropriate boxes and coordinate the off site storage for these
• Manage and distribute incoming and outgoing daily mail
• Order office and breakroom supplies as needed from designated vendors
  • Coordinate with the warehouse picking up and dissemination of office and breakroom supplies
• Restock kitchen supplies daily
• Act as point of contact for building maintenance issues and contracted cleaning company; calling appropriate contractors
• Assist with preparation of specific marketing materials (brochures, binder covers, etc)
• Daily light office cleaning/sanitizing of high touch areas
• Order and coordinate catering services for quarterly sales meetings and as needed throughout the year
• Prepare conference room for meetings and events as needed
• Assist colleagues with variety of administrative tasks as needed, including copying, faxing, etc
• Other tasks and duties as assigned

• Multitasking
• Time management
• Attention to detail
• Excellent organizational skills
• Multi-line phone systems
• Basic to moderate physical and electronic document filing and processing
• Microsoft Office Suite (Outlook, Word, Excel)
• E-file (preferred)
• Printers/Scanners/Copy Machines
• Exceptional verbal and written communication with positive attitude
• Active Listening and Conflict Resolution
• Able to sit/stand for extended periods of time
• Lift, carry, or move office supplies and documents up to 10 to 25lbs

Department: Customer Service
This is a non-management position
This is a full time position