2mo ago

ADMINISTRATIVE ASSISTANT - FAMILY SERVICES (CASUAL)

United States·Butlermid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

High School Diploma or equivalent Preferred: Associate degree in a secretarial program.

Requirements Summary

Comprehensive Crisis Management per policy.

Technical Tools

Administrative AssistantAdministration & Office Support

Provides clerical support for the programs at Family Services. Responsibilities include but are not limited to billing, client registration, running insurance eligibility, answering phones, ordering supplies, ensuring positive client flow and scheduling appointments. The secretary will greet and manage clients as they enter the building for appointments.

Education

Minimum: High School Diploma or equivalent

Preferred: Associate degree in a secretarial program.

Registration/Certification/Licensure:

Act 33/73 Clearances and Family & Friends CPR

Experience

Minimum: One year secretarial experience.

Preferred: One year secretarial experience in a Behavioral Health setting.

Other Requirements:

Comprehensive Crisis Management per policy.

Status:

Non-Exempt

Physical Requirements:

The following frequency definitions apply to all Physical Requirements unless otherwise noted:
Occasional: (0-1/3 of day , 0 - 2.5 hrs/day, 1 - 4 reps/hr)
Frequent: (1/3 -2/3 of day , 2.5 - 5.5 hrs/day, 5 -24 reps/hr)
Constant: (> 2/3rd of day , > 5.5 hrs/day, > 24 reps/hr)

NOTE: An asterisk (*) indicates that the item is an essential function.

Non-Material Handling

●Standing - Remaining on one's feet in an upright position remaining stationary - OCCASIONAL

●Walking* - Remaining upright on one's feet, and moving about - FREQUENT

●Sitting* - Body remains in a seated position - FREQUENT

●Stooping - To bend the body downward and forward by bending the spine at the waist - FREQUENT

●Bending - To flex the upper body forward - FREQUENT

●Twisting - To rotate the upper body forward - FREQUENT

●Climbing - To move the body in any direction on equipment or structures that do not include stairs or ladders - N/A

●Ladders - To ascend and descend ladders - N/A

●Stairs - To ascend and descend stairs - OCCASIONAL

●Kneeling - To move the body downwards and come to rest on both hands and both knees - OCCASIONAL

●Squatting - To move the body downwards by bending both knees - OCCASIONAL

●Crouching - To bend the body forward and downward by bending the spine and the legs - N/A

●Crawling - To move the body forward or backwards on hands and knees - N/A

●Reaching Horizontal - To extend the arms and hands outward, remaining under shoulder height - OCCASIONAL

●Reaching Overhead - To extend the arms and hands up and out over shoulder height - OCCASIONAL

●Grasping - Using functional gripping of the hand to handle an object - OCCASIONAL

●Finger Manipulation* - To manipulate objects with the use of fingers - OCCASIONAL

●Seeing* - Using visual feedback to accomplish a task or activity - CONSTANT

●Hearing* - Using sound feedback to accomplish a task or activity - CONSTANT

●Repetitive Upper Extremity Use - Using the arms and/or hands continuously or more than 2/3 of the total time - N/A

●Repetitive Lower Extremity Use - Using the legs and/or feet continuously or more than 2/3 of the total time - N/A

Material Handling

●Pushing* - To exert a force upon an object in order to move it in a certain direction Pushing refers to moving an object away from the person

●OCCASIONAL

●Up to 20#

●Pulling* - To exert a force upon an object in order to move it in a certain direction Pulling refers to moving an object towards the person

●OCCASIONAL

●Up to 20#

●Lift* - Floor to Waist

●OCCASIONAL

●Up to 20#

●Lift* - Waist to shoulder

●OCCASIONAL

●Up to 20#

●Lift* - Shoulder to overhead

●OCCASIONAL

●Up to 20#

●Carrying* - To transport an object or article using the arms or hands (> 10 feet)

●OCCASIONAL

●20# - 50#

Environmental Factors

●Working alone* - OCCASIONAL

●Working in cramped quarters - N/A

●Constant interruptions* - CONSTANT

●Working with hands in water - N/A

●Use of power tools - N/A

●Working on ladders/scaffolding - N/A

●Exposure to vibration - N/A

●Exposure to dust - N/A

●Exposure to noise (constant) - N/A

●Exposure to electrical energy (outlets, etc) - N/A

●Exposure to temperature changes (heat, cold, humidity), that require special clothing - N/A

●Exposure to slippery walking surfaces - OCCASIONAL

●Exposure to solvents, grease, oils - N/A

●Exposure to radiant energy, ie computer terminal (more than 4 hours per shift)* - OCCASIONAL

●Working with bloodborne pathogens - N/A

Cardiovascular Energy Requirements - Physical Demand

Sedentary to Light 0 - 3.5 Light house cleaning, washing dishes, serving food, food shopping, sitting, standing, computer work. Medium 3.6 - 6.3 House work (mopping, scrubbing), health club exercising, treadmill work, stretching, yoga, walk/run-play with children, aerobic class, dancing, carrying bucket/wood, auto body repair, shoveling snow, golf (carrying clubs). Heavy to Very Heavy > 6.4 Calisthenics (push up, pull up, sit up, vigorous effort), carrying groceries upstairs, shoveling coal, bailing hay, fire fighting, sawing by hand, splitting wood.

As relates to this position:

●Sedentary to Light - CONSTANT

●Medium - N/A

●Heavy to Very Heavy - N/A

I. Specific Job Responsibilities (Essential Functions):

1. Performs routine clerical duties to support all programs in the daily operation at Family Services. Orders supplies and forms as needed in a timely manner.