Movement Operations Assistant

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Unit in the Movement, Resettlement and Labour Pathways (MRLP) Division at IOM’s Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

IOM Norway, working closely with the Government of Norway and other partners, is carrying out activities on, inter alia, supporting the voluntary assisted return and reintegration of migrants, quota refugee resettlement, family reunification, and the integration of refugees and migrants. 

Under the general supervision of the Chief of Mission, and the direct supervision of the Programme Coordinator, the Movement Operations Assistant, is responsible for the following duties and responsibilities.

1. Assist with scheduling and arranging travel with Programmes colleagues, RMM staff responsible for bookings, and other relevant stakeholders for individuals including beneficiaries and IOM staff, consultants and interns, upon receipt of travel-ready status and/or request in accordance with travel requirements, including but not limited to the distribution of Advance Booking Notifications (ABNs), updates, domestic flights, cancellations and departure notifications.
2. Assist movement management operations by performing airport services, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; monitoring that individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.
3. Provide support to project activities through the preparation of relevant reports such as daily lists, movement updates and other relevant movement records and statistics related to movements operations. 
4. Assist with arrangements for escorts accompanying vulnerable individuals in accordance with local practices and RMM guidelines and standards, through liaison with Programmes colleagues and RMM staff responsible for bookings. 
5. Provide pre-departure information on pre-embarkation procedures and travel-related requirements (such as meals, medication, wheelchairs and medical conditions) as needed.
6. Assist with administrative tasks related to movement management, including but not limited to collecting, organizing and filing receipts and other supporting documentation.
7. Inform the supervisor regularly or upon request on work being accomplished and keep them as well as team members immediately informed of any issues requiring their attention.

8. Demonstrate knowledge of applicable SOPs, related systems and databases, and IOM Standards of Conduct. Maintain the confidentiality and integrity of all relevant paperwork in line with SOPs, Standards of Conduct and relevant data protection rules.

9. Perform such other duties as may be assigned.

• High school diploma with four years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Prior Movement Operations or transportation experience; 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

• Computer/software literate with good knowledge of Microsoft Office.

• Strong interpersonal and communication skills.

• Attention to detail and ability to organize. 

• Self-motivated and objective driven

   

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written) and working knowledge of Norwegian is a distinct advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies