Brokerage Coordinator/Administrative Assistant

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Nashville office.  You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices 
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information 

• Manage and maintain all property listings on platforms like CoStar and LoopNet.
• Prepare property marketing flyers, brochures, email distributions, and client presentations using Adobe InDesign and Canva.

• Update and maintain the company's Contact Relationship Management (CRM) database to track prospects, clients, and critical deal information.

• Compile and submit broker expense reports
• General duties such as monitoring and submitting vendor invoices, printing, binding, scheduling meetings, and making travel arrangements.

• Assist and participate in planning for industry functions, client events, and open houses. 

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Adobe InDesign

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!