Facilities Coordinator (Event & Facilities Management)

Assistant Facility Manager

WORKING HOURS

Monday – Friday 8.30 am – 5.30 pm

Saturday 9.00 am – 1.00 pm

A Facilities Event/Hospitality Coordinator plans, organizes, and executes events within a company's facilities, ensuring smooth operations by managing logistics, venue setup, vendor coordination, and on-site troubleshooting. Key responsibilities include liaising with clients and vendors, coordinating technical requirements like sound and seating, managing event budgets and timelines, conducting facility walk-throughs, ensuring safety and policy adherence, and executing post-event cleanup and evaluation.

Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment.

• →Conduct facility walk-throughs and tours, plan and manage seating arrangements, and ensure the venue setup aligns with event requirements.
• →Communicate with clients to understand their needs, secure and coordinate with vendors (caterers, technicians, etc.), and manage contracts.
• →Oversee the setup, operation, and troubleshooting of audio-visual equipment and other technical aspects of the event.
• →Act as the main point of contact for clients and vendors on the event day, resolve issues and challenges as they arise, and enforce facility policies.
• →Ensure smooth event tear-down, conduct post-event evaluations and walkthroughs, and manage the cleanup process to restore the facility.
• →Track event expenses and income, prepare billing statements, and maintain event-related databases and reports.
• →Coordinate with maintenance staff for pre- and post-event facility checks, manage inventory of supplies, and ensure event safety and compliance.
• →A focus on high-quality service to clients and guests.
• →The capacity to adapt to different situations and maintain composure under pressure.

Uninterrupted events

• 100% compliance of site to key client and internal audits
• Meet or exceed Client Satisfaction survey targets
• Ensure 100% safety and regulatory compliance
• Continuously improving service
• Excellent Response and Reporting
   

Diploma in Hospitality Management or Facilities Management

• Minimum 3 years’ experience in facilities management or building operations with knowledge of soft services and exposure in the hotel industry will be an advantage.
• Able to work under pressure and in a fast-changing environment
• Fluent in Bahasa Malaysia and English

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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