Administrative Assistant

United States·PiscatawayFull-timemid

Administrative AssistantAdministration & Office Support

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Overview

Provide administrative support to the Facility Manager, management staff and HR Department Reporting and data entry Generate Purchase Orders and requisitions Plan, coordinate,

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Administrative AssistantAdministration & Office Support

Provide administrative support to the Facility Manager, management staff and HR Department

Reporting and data entry

Generate Purchase Orders and requisitions

Plan, coordinate, and support internal meetings, employee engagement initiatives, wellness activities, and company events, including managing event logistics, vendor coordination, catering, scheduling, materials preparation, and on-site support.

Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours

Maintains customer and employee confidence and protects operations by keeping information confidential

Maintain office inventory supplies

Prepare correspondence, presentation materials, project planning, and development, and various reports.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary, initiate timely follow-up.

Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention

Handle any HR function for the facilities that may be asked in a confidential manner

Handle issues that arise around the facility management, schedule outside vendors for service-related requirements

Participate/Chair the local health and safety, wellness and social committees

Strong communication skills, both written and verbal.
Ability to take initiative and work proactively under minimal supervision.
Superior organizational skills with a meticulous attention to detail.
Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
Ability to work with sensitive and confidential material.
Ability to plan, research topics and be creative

2-5 years of experience in an administrative assistant capacity.

Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.

Fluency in Spanish

Previous experience planning and executing events

Demonstrated experience in budget management and expense tracking.

Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.

Solid multi-tasking skills with the ability to manage and balance large volumes of work

Other Education/Certification/Training preferred: High School Diploma

Enjoy excellent benefits with low premiums, plus Healthcare and Wellness Spending Accounts to keep you and your family covered

Earn more with shift premiums and annual performance-based bonuses

Plan for your future with 401K matching

Take advantage of generous paid time off — including vacation, holidays, sick, personal, birthday, and volunteer days