Virtual Administrative Assistant

Virtual Administrative Assistant

Location: Remote — Philippines (collaborating daily with the U.S. team)
Employment Type: Full-time

About the Role

We are looking for a highly organized and proactive Virtual Administrative Assistant to support the day-to-day operations of the business. This role is primarily focused on administrative support and AI-assisted tasks, making it a great fit for someone who is detail-oriented, tech-savvy, and comfortable working with AI tools like Claude and ChatGPT to get things done efficiently.

Benefits & Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

Primary Responsibilities

Administrative Support

• Provide day-to-day administrative assistance to the client
• Manage scheduling, calendar coordination, and follow-ups
• Handle email correspondence and communication management
• Organize files, documents, and records
• Assist with task tracking and operational coordination
• Support the client with general backend business needs as they arise

AI-Assisted Support (Claude & ChatGPT)

• Use Claude and ChatGPT to draft, edit, and refine emails, copy, and communications
• Leverage AI tools to research, summarize, and prepare content briefs
• Assist in generating and iterating on AI outputs to match the client's voice and brand
• Help identify opportunities to use AI tools to improve day-to-day efficiency

Qualifications

Required

• Strong administrative and organizational skills with keen attention to detail.
• Excellent written and verbal English communication skills.
• Familiarity with Claude and ChatGPT for professional or administrative tasks.
• Comfortable learning and adapting to new tools and platforms quickly.
• Self-directed, proactive, and able to manage tasks with minimal supervision.
• Reliable internet connection and a professional remote work setup.

Preferred

• Experience with GoHighLevel (workflows, automations, CRM management).
• Hands-on Google Ads campaign management or optimization experience.
• Familiarity with Datamoon or similar audience-building platforms.
• Experience with social media coordination and content scheduling.
• Background supporting high-ticket or luxury brands.
• Familiarity with Meta Ads, SEO, or Wix websites.

What Success Looks Like

The right person will help:

• Keep daily operations organized and running without friction.
• Support the client with reliable, high-quality administrative work.
• Leverage AI tools to deliver faster and smarter results.
• Build trust as a dependable long-term virtual assistant.